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BE IT RESOLVED that the following be adopted by the Marine Drive, Valley and Canal Community Council as its Rules of Procedure and that when and if the same are adopted, the Secretary of the Community Council be instructed to file a certified copy hereof with the Clerk of the Municipal Council.
October 23, 1996
RULES OF PROCEDURE
DEFINITIONS:
1. In this resolution,
(a) "Community Council"
means the Marine Drive, Valley and Canal Community Council consisting
of the members of the Halifax Regional Council elected in polling
district 1, Eastern Shore - Musquodoboit Valley, polling district
2, Waverley - Dutch Settlement, and polling district 3, Preston
- Porter's Lake.
(b) "Member" means a
member of a Community Council.
(c) "Chair" means the
Chair of the Community Council.
CHAIR:
2. (1) The Community Council shall, at its first meeting, elect a Chair. The first Chair
shall hold office until the first meeting of the Community Council to be held in November, 1997,
at which meeting the Community Council shall elect a Chair from among its members for a term
of one year. Thereafter, the Community Council shall annually elect a Chair from among its
members in accordance with the requirements of the Halifax Regional Municipality Act.
(2) The Chair shall preside
at all meetings of the Community Council.
(3) In the absence of
the Chair, a Chair shall be appointed from the members present.
MEETINGS:
3. (1) There shall be
twelve (12) regular meetings of the Community Council in each year
to be held on the fourth Wednesday in each month, except that if
the fourth Wednesday in each month shall fall on a holiday, that
regular meeting shall not be held. The Community Council may, by
resolution, establish a summer meeting schedule.
(2) At the written request
of three members of the Community Council, the Clerk shall call
a special meeting of the Community Council for the purpose and at
the time mentioned in the request, on at least three days' notice.
(3) The Chair, upon the
request of two (2) or more members, may cancel a regular meeting
of the Community Council for lack of business or other valid reason.
(4) The meetings shall
commence at 7:00 o'clock in the afternoon.
(5) The Community Council
shall annually by resolution establish a schedule of meeting sites.
QUORUM:
4. A majority of members of the Community Council, including the Chair, shall constitute a
quorum.
PROCEDURE:
5. Except as otherwise provided in this resolution, the procedure applicable to meetings of
the Council of the Municipality, including the procedures prescribed by the Procedure of Council
Administrative Order, shall apply mutatis mutandis to meetings of the
Community Council.
MINUTES:
6. (1) If necessary, the
Secretary of the Community Council may appoint a recording secretary
to assist the Secretary in taking the minutes of each session of
the Community Council.
(2) The minutes of each
session will be circulated to each Community Council member preceding
the next session at which time the minutes, by resolution, will
be approved.
(3) Once approved, the
minutes will be available for public distribution.
PUBLIC PARTICIPATION:
7. (1) Regular scheduled
meetings of the Community Council will include at the end of its
agenda the opportunity for public participation.
(2) During public participation
all questions are to be directed through the Chair.
PUBLIC HEARINGS:
8. Any public hearings
the Community Council is required to hold will be held as required.
REPRESENTATION AND PRESENTATION TO THE COMMUNITY COUNCIL:
9. (1) Interest groups
or delegations wishing to make a presentation are required to advise
the Secretary of the Community Council two (2) weeks prior to the
date of the meeting at which they would like to present.
(2) The Community Council
will endeavour to hear the presentation on the date the delegation
requested, b
ut, if not possible, at the next regular meeting.
Vi Carmichael
MUNICIPAL CLERK
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