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Career Opportunity

POSITION TITLE: Fleet Controller
POSITION #: 72293955
BUSINESS UNIT: Metro Transit
DIVISION: Bus Maintenance
DATE: September 12, 2013


Applicant Procedure:  Applicants must include the job title and competition number in the subject line of the email that is sent to jobs@halifax.ca


Reporting to the Superintendent, Bus Maintenance, the Fleet Controller is responsible for prioritizing, scheduling and planning for assignment of work within Bus Maintenance for a fleet of transit buses. 

The Fleet Controller is also responsible for efficient operation and effective usage of SAP/PM and SAP/FM modules as they relate to and support scheduling of planned and unplanned maintenance, management-decision reporting, warranty tracking and service commitments.  On an as required basis, the Fleet Controller will provide direct supervision in the absence of Shift Foremen and Supervisors.


  • Manages and controls the prioritization and assignment of maintenance work between four shifts and four shops (body, preventative maintenance, rebuild and technical).
  • Assembles and distributes scheduled work to Foremen and Supervisors, assisting in setting priorities when conflicts arise and maintaining excellent cooperation and communications between shifts.
  • Reports to the Superintendent on completion of scheduled work, by shift and shop and provides recommendations for improvement.
  • Collects and analyzes information and presents findings on complex issues, carrying out or coordinating research as required and preparing reports.
  • Produces and updates scheduling policies and procedures.
  • Ensures that required time for staff training is accommodated within the work schedule.
  • Generates reports on historical and statistical performance data, including backlog repots and work completion reports.
  • Collects and maintains work document files and data for the Superintendent to track and evaluate responsiveness and efficiency of Fleet Maintenance Teams.
  • Prepares management reports on operations performance used for annual budget preparations, setting policies and service levels.
  • Monitors and reports on completion of  warranty work.
  • Ensures the system is correctly setup to track and monitor warranty work.
  • Works with the Fleet Services Transit Team to develop planned maintenance activities.
  • Sets up planned maintenance activities in the SAP PM/FM system, ensure integrity of logic to schedules is maintained and appropriate management decision support reports are designed and developed.
  • Implements processes to co-ordinate scheduling of work with other affected Business Units: Transit Services, Transit Storeroom and Transit Facilities.
  • On an as required basis, provides direct supervision in the absence of Shift Foremen and Supervisors.
  • Makes effective recommendations and participates in the recruitment process, corrective and disciplinary action, including discharge.
  • Motivates,  and coaches staff to improve productivity and quality services.
  • Prepares work orders for management, tradesmen and co-workers.



Education and Experience:

  • Certified Licensed Bus and Transport Mechanic, not required but would be considered an asset.
  • Minimum of (3) years experience in a Fleet/Heavy Equipment shop, involved in preventative maintenance programs.
  • Minimum (3) years Supervisory experience.
  • Three years experience in database management and reporting, ideally in a computerized preventative maintenance management system, along with (3) three years experience in front-line fleet service operation in a computerized office environment.
  • General knowledge and some formal training in inventory preferred.
  • Proficiency in MS Office; SAP PM, SAP FM and SAP financial modules.
  • Knowledge and understanding of Human Resource issues and employee management.


Analytical Thinking; Communication; Customer Service; Decision Making; Developing Others; Initiative; Organizational Awareness; Organization and Planning; Team Leadership; Teamwork and Cooperation; Valuing Diversity.

Job Description



  • Working in a unionized garage environment. Duties are mostly confined to office area.
  • Dealing with external vendors on a daily basis.
  • Some supervision of a unionized employees as operationally required.
  • Considerable contact with internal/external clients and occasional contact officials, public.
  • There is a requirement to respond at any time when contacted due to labour Dispute or the implementation of the Emergency Response Procedure for EMO.
  • Overtime may be required.

HOURS OF WORK: Monday – Friday 7:00am – 3:30pm

WORK LOCATION: 200 Ilsley Avenue, Dartmouth NS


SALARY: A3 of the Non-Union salary range ($48,000 - $74,400). Salary will be commiserate with experience.

CLOSING DATE: applications will be received up to 4:00 p.m., September 24, 2013

We encourage applications from qualified African Nova Scotians, racially visible persons, women in non-traditional positions, persons with disabilities and Aboriginal persons in the workplace.  HRM encourages applicants to self-identify.


Qualified HRM retirees may also be considered for competitions if other qualified candidates are not available, and the retiree possesses specialized knowledge and/or a unique skill set not otherwise available. In these circumstances, a form of employment may be offered, including term and/or contract employment.


Important Note:  Don’t forget to include the competition number and job title in the email you send to jobs@halifax.ca