July 4, 2017 Halifax Regional Council Special Meeting

Agenda

1. CALL TO ORDER

2. CALL FOR DECLARATION OF CONFLICT OF INTERESTS

3. REPORTS
3.1 Unit Price Tender Award No. 17-218 Resurfacing, New Concrete Curb and Gutter, and New Concrete Sidewalk Strath Lane, Perth Drive, Westwood Drive - East Region [PDF]
Motion:
That Halifax Regional Council:
1. Approve a budget increase of $265,800 (net HST included) to Project Account No. CR000005 – Street Recapitalization, funded through cost sharing with the Halifax Water.
2. Award Tender No. 17-218, Resurfacing, New Concrete Curb & Gutter, & New Concrete Sidewalk Strath Lane, Perth Drive, Westwood Drive - East Region, to the lowest bidder meeting specifications, Atlantic Road Construction & Paving Limited for a Total Tender Price of $1,468,660 (net HST included) with funding from Project Account Nos. CR000005 – Street Recapitalization, CTU00420 – Active Transportation, and CKU01084 – Sidewalk Renewal as outlined in the Financial Implications section of the staff report dated June 21, 2017.

3.2 Cost Sharing Agreement– Layton Road Paving (Herring Cove – Penny) West Region  [PDF]
Motion:
That Halifax Regional Council authorize the Director of Transportation and Public Works to enter into a cost sharing agreement with Halifax Water and authorize reimbursement of an amount up to $71,682 (net HST included) to Halifax Water with funding from Project Account No. CR000005 – Street Recapitalization, as outlined in Attachment A and the Financial Implications section of the staff report dated June 12, 2017.

4. MOTIONS    
4.1 Deputy Mayor Craig
i) Administrative Order 2016-005-ADM – Procurement Policy (Supplementary Report from February 7, 2017)  [PDF]
-Handout - Amending Administrative Order  [PDF]
Motion: 
That Halifax Regional Council amend Administrative Order 2016-005-ADM the “Procurement Policy” to add a new section, 36.2 (a) “the CAO may approve a contract award of any amount when Council is on summer or December holiday break” and renumber the rest of the section accordingly.  This motion would rescind Council’s direction of February 7, 2017 and will require a 2/3 vote.

5. ADJOURNMENT