November 27, 2023 Executive Standing Committee

Agenda

1. CALL TO ORDER AND LAND ACKNOWLEDGEMENT

2. APPROVAL OF MINUTES – October 23, 2023

3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND  DELETIONS

4. BUSINESS ARISING OUT OF THE MINUTES

5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS

6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE

8. CONSIDERATION OF DEFERRED BUSINESS 
8.1 Amendments By-Law C-1100, the Campaign Finance By-Law 
(i) Supplementary Staff Report dated November 21, 2023 [PDF]
(ii) Staff Report dated September 19, 2023 
Motion: 
That the Executive Standing Committee amend item 1 of the September 25, 2023, Executive Standing Committee motion (Item No. 13.1.4), moved by Councillor Mason and seconded by Deputy Mayor Austin, to replace the reference to “Attachment 2 of the Staff Report dated September 19, 2023” with “Attachment 2.1 (Revised) of the staff report dated November 21 2023 so it reads: 

That the Executive Standing Committee recommend that Halifax Regional Council:

1. Adopt Bylaw C1102 amending By-law C-1100, the Campaign Financing By-law, as set out in Attachment 2.1 (Revised) of the report staff report dated November 21 2023; and 

2. Direct the Chief Administrative Officer to conduct a review of the Campaign Finance By-law that considers inflation for the amount of campaign contribution and the maximum spending limits and that the review be completed prior to January 1 of an election year. 

9. NOTICES OF TABLED MATTERS – NONE

10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence 
10.2 Petitions
10.3 Presentations – None 

11. PUBLIC PARTICIPATION

12. INFORMATION ITEMS BROUGHT FORWARD – NONE

13. REPORTS
13.1 STAFF
13.1.1 2024 Halifax Regional Municipality and CSAP Regular Election: Appointment of Returning Officer, Delegation of Authorities, and Use of Provincial List of Electors [PDF]
Motion:
That the Executive Standing Committee recommend that Halifax Regional Council:

1. Appoint Iain MacLean as the Returning Officer to conduct all regular and special elections required under the Municipal Elections Act, including both municipal and CSAP elections;

2. For the 2024 Halifax Regional Municipality and CSAP Elections, in accordance with the Municipal Elections Act, delegate the following authorities:

a. To the Clerk, the authority to appoint one or more Assistant Returning Officers;

b. To the Clerk, the authority to make, revise, and amend the tariff of fees and expenses; and

c. To the Retuning Officer, the authority to set the first advance polling date; and

3. Direct that the provincial list of electors be used in conducting the 2024 Halifax Regional Municipality and CSAP Elections.

13.1.2 Proposed 2024 Meeting Schedule [PDF]
Motion: 
That the Executive Standing Committee approve the proposed 2024 Executive Standing Committee meeting schedule as outlined in the staff memorandum.

13.2 WOMEN’S ADVISORY COMMITTEE
13.2.1 Candidate Contribution Rebate Program [PDF]    
Motion: 
That the Executive Standing Committee direct the Chief Administrative Officer to provide a staff report exploring the creation of a rebate program for municipal campaign contributions during regular or special elections held in the Halifax Regional Municipality. The report should include an overview of the legislative and budgetary framework required to enable the proposed program.

13.3 AFRICAN DESCENT ADVISORY COMMITTEE 
13.3.1 African Nova Scotian Representation in the Halifax Regional Police [PDF]
Motion: 
That the Executive Standing Committee direct the Chief Administrative Officer to request a staff report on: 

1. The representation of people of African Nova Scotian descent in the Halifax Regional Police force; 

2. The status of the all-African descent cadet class of 1993; 

3. An understanding of education provided to all officers around systemic racism and all matters; and 

4. That the staff report be provided to the African Nova Scotian Descent Advisory Committee for review and possible recommendation.

14. MOTIONS – NONE 

15. IN CAMERA (IN PRIVATE)

15.1 In Camera (In Private) Minutes – October 23, 2023
Motion: 
That the In Camera (In Private) minutes of October 23, 2023 be approved as circulated. 

15.2 PERSONNEL MATTER – Private and Confidential Report
A matter pertaining to an identifiable individual or group.
Motion:
That the Executive Standing Committee:

1. Adopt the recommendations as outlined in the private and confidential report dated November 8, 2023 and 

2. Direct that the private and confidential report dated November 8, 2023 be maintained private and confidential.

16. ADDED ITEMS

17. NOTICES OF MOTION

18. DATE OF NEXT MEETING – TBD

19. ADJOURNMENT

INFORMATION ITEMS 

1. Memorandum from the Legislative Assistant dated November 23, 2023 re: Request to Present to the Executive Standing Committee – None [PDF]

For further information regarding this meeting, please contact Catie Campbell, Legislative Assistant, at Catherine.campbell@halifax.ca  or 782-641-0796.

To submit correspondence, email clerks@halifax.ca 
More information: https://www.halifax.ca/city-hall/regional-council/communicating-halifax-regional-council