April 30, 2019 Halifax Regional Council

Date:

Time: 1:00p.m., Reconvene 6:00 p.m. if required

Location: Council Chamber, 3rd Floor City Hall, 1841 Argyle Street, Halifax

Agenda

1. CALL TO ORDER

2. SPECIAL COMMUNITY ANNOUNCEMENTS & ACKNOWLEDGEMENTS

3. APPROVAL OF MINUTES – March 26 and April 2, 2019

4. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

5. CONSENT AGENDA
Motion:

That Halifax Regional Council approve the following items: 13.1.1, 15.2.1 and 15.3.1 

6. BUSINESS ARISING OUT OF THE MINUTES
7. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
8. MOTIONS OF RECONSIDERATION – NONE
9. MOTIONS OF RESCISSION – NONE

10. CONSIDERATION OF DEFERRED BUSINESS – February 28 and April 16, 2019
10.1
Councillor Hendsbee – Motion of Rescission
Motion: 
That Halifax Regional Council rescind part 1 of the recommendation for Item 14.1.3 from the March 27, 2018 meeting which was to “decline to add new dates to the front of the Cenotaph in order to protect the heritage value of the memorial” in order to enable Regional Council to direct the Chief Administrative Officer to add new, bronze dates for Afghanistan (2001 – 2014) to the front of the Cenotaph as outlined in Alternative 1 of the staff report dated March 6, 2018 [PDF].

10.2 Navigator Suburban / Rural Pilot [PDF]
Motion:
That Halifax Regional Council:
1. Direct the Chief Administrative Officer to negotiate a Grant or Contribution Agreement with a party (or parties) identified by the Housing and Homelessness Partnership’s (HHP) Homelessness Working Group, and that the agreement include the key terms and conditions identified in Attachment 1 of the staff report dated February 19, 2019; and
2. Authorize the Mayor and Municipal Clerk to execute the agreement subject to review and approval as to form and authority by Legal Services. 
 

11. NOTICES OF TABLED MATTERS – NONE

12. PUBLIC HEARING – NONE

13. CORRESPONDENCE, PETITIONS & DELEGATIONS
13.1 Correspondence 
13.1.1
Fly-past Request – HFX Wanderers Football Club Home Opener [PDF]
Motion:
That Halifax Regional Council grant permission for the Canadian Armed Forces (CAF) to fly a CH-148 Cyclone in formation over the Wanderers Grounds, Halifax as per the map attached to the correspondence dated April 18, 2019 at an altitude of 500 feet above the highest obstacles on Saturday, May 4, 2019 at 2:00 PM in conjunction with the inaugural game for The HFX Wanderers Football Club.

13.2 Petitions

14. INFORMATION ITEMS BROUGHT FORWARD – April 16, 2019
14.1
Councillor Smith – Update on Development of a Social Policy Framework
- Report [PDF]
- Presentation [PDF]

15. REPORTS
15.1 CHIEF ADMINISTRATIVE OFFICER
15.1.1
First Reading Proposed By-law F-400, Respecting the Distribution of Flyers – Flyer Delivery in HRM  [PDF]
Motion:
That Halifax Regional Council give First Reading to proposed By-law F-400, Respecting the Distribution of Flyers, as set out in Attachment 1 of the staff report dated February 15, 2019.

15.1.2 Partial Declaration of Surplus Property and Partial Park Closure – Colby Village Green Area P-15  [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to sell the portion of park shown in ‘Attachment B’ as outlined in the staff report dated February 4, 2019, as “Area of Park to be Closed” in accordance with Administrative Order 2018-004-ADM and further direct that the proceeds from the sale be used for parks, playgrounds and similar public purposes. 

15.1.3 Proposed Amendments to Administrative Order 2018-003-ADM, Respecting Private Road Maintenance - Road Maintenance Fee for Cambrian’s Cove Homeowners’ Association [PDF]
Motion: 
That Halifax Regional Council:
1. Approve an annual uniform charge of no more than $680.00 per property, to be applied against properties abutting Cambren Drive, Five Island Road, Hawkins Drive and Kenley Road, as depicted in the map shown in Appendix A of the staff report dated December 1, 2018, effective with the 2019-20 fiscal year for funding the road maintenance activities of the Cambrian’s Cove Homeowners’ Association.
2. Adopt the amendments to Administrative Order 2018-003-ADM, Respecting Private Road Maintenance, as set out in Appendix B of the staff report dated December 1, 2018. 
3. Subject to the adoption of the amendments to Administrative Order 2018-003-ADM, authorize the Mayor and Clerk to sign on behalf of HRM, an Agreement between HRM and the Association in the form approved by Regional Council on February 11, 2014. 

15.1.4 Springfield Lake Recreation Centre  [PDF]
Motion:
That Halifax Regional Council:
1. Authorize the Chief Administrative Officer to negotiate and execute a Facility Operating Agreement with Springfield Lake Recreation Centre substantially in the same form as set out in Attachment 2 of the staff report dated April 11, 2019;
2. Award a sole source contract to Springfield Lake Recreation Centre for field monitoring services at the Upper Sackville All-weather Field for a period of three (3) years at a cost of $72,898.73, and direct the Chief Administrative Officer to negotiate and execute a Field Monitoring Service Agreement substantially in the same form as set out in Attachment 3 of the staff report dated April 11, 2019;
3. Approve Springfield Lake Recreation Centre retaining the Q526 reserve contribution for the 2018/19 fiscal year; and
4. Direct the Chief Administrative Officer to amend Q526 – Capital Fund Reserve to remove the Upper Sackville All-weather Field revenue contribution. 
  
15.1.5 By-law M-200, Respecting Standards for Residential Occupancies [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to:
1. draft amendments to By-law M-200, Respecting Standards for Residential Occupancies, that include provisions for mandatory registration of residential rental accommodations following the principles as described in the “Proposed Framework” section of the staff report dated March 21, 2019. 
2. release all available By-law M-200 violation records, as available, on HRM’s open data website following the requirements as set out in Administrative Order 2011-006-ADM, the Open Data Administrative Order. 
 

15.2 AUDIT AND FINANCE STANDING COMMITTEE
15.2.1
Budget Increase – Project Account No. CE180001 – Purchase Snow Blower [PDF]
Motion:
That Halifax Regional Council:
1. Approve a budget increase to the 2019/20 proposed gross capital budget, but not the net to increase Project Account No. CE180001 – Fleet Vehicle Replacement Project, in the amount of $86,558; and
2. Approve an unbudgeted reserve withdrawal of $86,558 from Q421, General Contingency Reserve to fund this increase to the project as outlined in the Financial Implications Section of the staff report dated April 5, 2019.
 

15.3 COMMUNITY PLANNING AND ECONOMIC DEVELOPMENT STANDING COMMITTEE
15.3.1
Fall 2018 and Winter 2019 Youth Engagement Report [PDF]
Motion:
That Halifax Regional Council authorize the Chief Administrative Officer or their designate to:
1. Continue to engage youth, both in their communities and online, to better understand the current trends and issues of youth across HRM; and
2. Provide an annual report the Community Planning and Economic Development Standing Committee regarding trends issues, best practices and actions taken. 
 

15.4 TRANSPORTATION STANDING COMMITTEE
15.4.1
Implementation of Integrated Mobility Plan (IMP) Downtown Bikeways (Regional Centre Bicycle Network Corridors on Hollis Street, Lower/Upper Water Street, George Street and Terminal Road) [PDF]
Motion:
That Halifax Regional Council approve the installation of 2.8 km of bicycle facilities and related changes to the right-of-way on the following street segments as described in the Discussion section of the staff report dated February 8, 2019:
•    Hollis Street from the Cogswell Interchange lands to Barrington Street;
•    Upper Water Street and Lower Water Street from the Cogswell Interchange lands to Terminal Road;
•    Terminal Road from Hollis Street to Lower Water Street; and
•    George Street from Barrington Street to Lower Water Street.
 
15.5 HALIFAX AND WEST COMMUNITY COUNCIL
15.5.1
Case 20577- Amendments to the Municipal Planning Strategy for Halifax and Land Use By-law for Halifax Peninsula, and a proposed development agreement to enable an eight-storey building (plus penthouse) on the lands fronting Robie Street, Cunard Street, and Compton Avenue, Halifax [PDF]
Motion:
That Halifax Regional Council give first reading to consider the proposed amendments to the Municipal Planning Strategy (MPS) for Halifax and the Land Use By-law (LUB) for Halifax Peninsula, as set out in Attachments A and B of the staff report dated March 22, 2019, to allow for an eight-storey (plus penthouse) mixed-use building by development agreement at 2180 Robie Street, 2178 Robie Street, 2176 Robie Street, 2166 Robie Street, 2164 Robie Street, 2162 Robie Street, 6020 Cunard Street, 6018 Cunard Street, 6014 Cunard Street, and 6025 Compton Avenue, Halifax, and schedule a joint public hearing.

15.5.2 Case 20160- Amendments to the Planning District 5 (Chebucto Peninsula) Municipal Planning Strategy and Land Use By-law for 90 Club Road and a portion of PID 40072530, Harrietsfield [PDF]
Motion:
That Halifax Regional Council give first reading to consider the proposed amendments to the Municipal Planning Strategy and Land Use By-law for Planning District 5 (Chebucto Peninsula), as set out in Attachments A and B of the staff report dated January 8, 2019, to enable the conversion of a former satellite receiving station to a commercial use at 90 Club Road, Harrietsfield and to permit residential uses on the remainder of the property and a portion of PID 40072530, Harrietsfield and schedule a public hearing.

16. MOTIONS
 

17. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19     of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
 

17.1 In Camera (In Private) Minutes – March 26 and April 2, 2019
Motion: 
That the In Camera (In Private) minutes of March 26 and April 2, 2019 be approved as circulated.

17.2 CONTRACT NEGOTIATIONS – Intergovernmental Affairs – Private and Confidential Report [PDF]
A matter pertaining to contract negotiations and legal advice. 
Motion:
That Halifax Regional Council:
1. Authorize the Chief Administrative Officer, Mayor and Municipal Clerk as outlined in the private and confidential staff report dated February 4, 2019; and
2. Not release the private and confidential staff report dated February 4, 2019 to the public
 

18. ADDED ITEMS

17. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
 

17.3 PERSONNEL MATTER – Personnel Matter – Private and Confidential Report
A matter pertaining to an identifiable individual or group.
Motion:
That Halifax Regional Council:
1. Approve the recommendations as outlined in the private and confidential report dated April 29, 2019; and
2. Direct that the private and confidential report dated April 29, 2019 not be released to the public.

17.4 INTERGOVERNMENTAL RELATIONS – Intergovernmental Affairs – Verbal Update – Private and Confidential
A matter pertaining to any subject, the discussion of which could violate the confidentiality of information obtained from another body of government, or a public body.
Motion: 
That Halifax Regional Council convene to in camera (in private) to discuss the matter.

18.1 Councillor Nicoll – Menstrual Products in HRM Facilities [PDF]
Motion:
That Halifax Regional Council request a staff report to explore the option of providing free menstrual products in HRM Facilities, as a pilot project. If approved, all community centres, pools and arenas will be stocked with free menstrual products. 

Information Items:
9. Memorandum from the Director of Transportation and Public Works dated April 16, 2019 re: Sponsorship Opportunity - Atlantic Lottery Corporation [PDF]
 

19. NOTICES OF MOTION

20. ADJOURNMENT

________________________________________


INFORMATION ITEMS
April 30, 2019


1. Memorandum from the Chair of the Transportation Standing Committee dated April 23, 2019 re: 2018-19 Third Quarter Halifax Transit Key Performance Indicator Report [PDF]

2. Memorandum from the Chair of Audit and Finance Standing Committee dated April 18, 2019 re: Investment Activities – Quarter ending December 31, 2018 [PDF]

3. Memorandum the Chair of Audit and Finance Standing Committee dated April 18, 2019 re: 2018-19 Annual Report and 2019-20 Audit Priorities [PDF]

4. Memorandum from the Municipal Clerk dated April 24, 2019 re: Requests for Presentation to Council – None [PDF]

5. Memorandum from the Chair of Audit and Finance Standing Committee dated April 18, 2019 re: Investment Policy Advisory Committee Report – Quarter ending December 31, 2018 [PDF]

6. Proclamation – Parental Alienation Awareness Day – April 25, 2019 [PDF]

7. Proclamation – Asian Heritage Month – May 2019 [PDF]

8. Proclamation – Childhood Cancer Canada Awareness Day – May 7, 2019 [PDF]