January 16, 2018 Halifax Regional Council

Date:

Time: 10:00 a.m., Reconvene 6:00 p.m. Regional Council will recess and reconvene at 9:30 a.m. on January 17, 2018

Location: Council Chamber, City Hall

Agenda

1. CALL TO ORDER

2. SPECIAL COMMUNITY ANNOUNCEMENTS & ACKNOWLEDGEMENTS

3. APPROVAL OF MINUTES – Committee of the Whole November 28 and December 5, 2017 and Regional Council November 14 and 28, December 5, 12, 13 and 15, 2017

4. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

5. BUSINESS ARISING OUT OF THE MINUTES
6. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
7. MOTIONS OF RECONSIDERATION – NONE
8. MOTIONS OF RESCISSION – NONE
9. CONSIDERATION OF DEFERRED BUSINESS – NONE
10. NOTICES OF TABLED MATTERS – NONE

11. PUBLIC HEARING – 6:00 P.M.
11.1 Case 18966
– Amendments to the Halifax Municipal Planning Strategy (MPS) and the Halifax Peninsula Land Use By-Law (LUB) for 6009 and 6017 Quinpool Road, Halifax
- Report [PDF]
- Staff Presentation [PDF]
- Applicant Presentation [PDF]
Motion:
That Halifax Regional Council approve the proposed amendments to the Halifax Municipal Planning Strategy and the Land Use By-law for the Halifax Peninsula, as set out in Attachments A and B of the January 20, 2017 report, with the exception that the overall height of the development as referenced in 2.10.1(c) of the proposed policy be amended to allow for a building no greater than 62 metres at 6009 and 6017 Quinpool Road, Halifax.

Public Hearings - Frequently Asked Questions
 

12. CORRESPONDENCE, PETITIONS & DELEGATIONS
12.1 Correspondence 
12.1.1
Fly Past Request – End of CH-124 Sea King Helicopter Operations – Updated Request [PDF]
Motion:
That Halifax Regional Council:
1. Waive notice of motion as per Administrative Order 1 section 49 (1) to rescind the motion from December 12, 2017 with respect to the fly-past approval and request letter dated November 30, 2017; and
2. Grant permission for the Canadian Forces to fly up to 4 Sea King helicopters over the Halifax Dockyard and the Halifax Regional Municipality at a height of 500 feet above the highest obstacle between 1:00pm and 3:00pm on January 26, 2018, as well as request permission for the same timings on Monday January 29, 2018 in the event of inclement weather on January 26, 2018, to mark the end of CH-124 Sea King Helicopter Operations on the East Coast of Canada. 

12.2 Petitions

13. INFORMATION ITEMS BROUGHT FORWARD – NONE
 

14. REPORTS
14.1 CHIEF ADMINISTRATIVE OFFICER

14.1.1 Second Reading Proposed By-law P-601, an Amendment to By-law P-600, Respecting Municipal Parks, and Proposed Administrative Order 2017-013-OP, Respecting Off-Leash Dog Areas Within Parks – Off-Leash Dog Areas Program and Administrative Order [PDF]
Motion:
That Halifax Regional Council:
1. Adopt Administrative Order 2017-013-OP, Off-Leash Dog Areas Administrative Order, as set out in Attachment A of the staff report dated December 4, 2017;
2. Give second reading and adopt By-law P-601, amending By-law P-600, the Municipal Parks By-law, as set out in Attachment C of the staff report dated December 4, 2017;
3. Approve the continuation of the existing Off-Leash Dog Areas approved pursuant to the 2007 Off- Leash Strategy within Point Pleasant Park, Fort Needham Park, Mainland Common, Hemlock Ravine, Shubie Park, Dartmouth Common, Sandy Lake, and Ardmore Park;
4. Approve the continuation of the existing seasonal Off-leash Dog Areas as listed in Attachment E of the staff report dated December 4, 2017; and
5. Direct the Chief Administrative Officer (CAO) to identify potential additional Off-leash Dog Areas, pursuant to Administrative Order 2017-013-OP, for the communities of Cole Harbour, Eastern Passage, Spryfield area, and Dartmouth.

14.1.2 Halifax Regional Water Commission (HRWC) Cost Sharing Agreement – Implementation of Bicycle Facilities as Part of Halifax Water Fall River Water Service Extension Project [PDF]
Motion:
That Halifax Regional Council authorize the Director of Transportation and Public Works to enter into a cost sharing agreement and authorize payment in the amount of $402,241 (net HST included) to the Halifax Regional Water Commission for the cost of adding bicycle lanes as part of the Fall River Water Service Extension Project as outlined in the Financial Implications Section of the staff report dated November 17, 2017.

14.1.3 Appointment of Heritage Officers [PDF]
Motion:
That Regional Council appoint Aaron Murnaghan as the Heritage Officer and Jacob Ritchie as an Alternate Heritage Officer pursuant to Sections 19G(1) and 19G(2) of the Heritage Property Act, and that these appointments be effective for the duration of their current conditions of employment with the Halifax Regional Municipality.
 
14.1.4 Site-specific Secondary Municipal Planning Strategy Amendment Requests within the Regional Centre Boundary (Supplementary Report) [PDF]
Motion:
That Regional Council direct staff to:
1. Continue to process the requests for site-specific secondary municipal planning strategy amendments set out in Attachment A of the staff report dated January 5, 2018 and follow the public participation program as outlined in Attachment A of the staff report dated January 5, 2018, subject to the proposals:
a. Generally aligning with the June 13, 2017 Centre Plan document relative to Urban Structure, Height and Floor Area Ratio, and  
b. Addressing the planning principles of transition, pedestrian-orientation, human-scale, building design, and context-sensitive as noted in Attachment D of the of the staff report dated January 5, 2018.
2. Continue to engage with the proponents of the requests for site-specific amendments as outlined in Attachment B of the staff report dated January 5, 2018 to amend their proposals to better align with the draft Centre Plan policies and regulations, and return to Council to seek further direction on these proposals following the release of the Centre Plan Package “A” draft to the Community Design Advisory Community in February 2018.  

14.1.5 Update and Next Steps - HRM Activity Related to Indigenous Affairs [PDF]
Motion:
That Halifax Regional Council:
1. direct the Chief Administrative Officer (CAO) to continue to develop a Municipal Strategy to engage First Nations that is in alignment with the action summary set out in the staff report dated June 28, 2017. 
2. with support of the Office of Diversity and Inclusion, initiate a dialogue with Indigenous governing organizations with a view to developing relationships with them. 
 

14.2 EXECUTIVE STANDING COMMITTEE
14.2.1 Proposed Administrative Order 2017-011-GOV,
Respecting the Youth Advisory Committee in the Halifax Regional Municipality and Proposed Amendments to Administrative Order One, Respecting the Procedure of the Council – Youth Advisory Committee  [PDF]
Motion:
That Halifax Regional Council:
1. Approve a two-year pilot project to establish a Youth Advisory Committee, to be supported administratively by the Municipal Clerk’s Office, to be developed in two phases as outlined in the discussion section of the staff report dated November 21, 2017;
2. Adopt Administrative Order Number 2017-011-GOV, Respecting the Youth Advisory Committee, as set out in Attachment 1 of this report, to establish a Youth Advisory Committee, to come into force on September 1, 2018; 
3. Adopt the amendments to Administrative Order One, The Procedure of Council Administrative Order, as set out in Attachment 3 of the staff report dated November 21, 2017, to direct that the Youth Advisory Committee report to the Executive Standing Committee, to come into force on September 1, 2018; and
4. Direct the Chief Administrative Officer to:
a. include in the 2018-19 budget a withdrawal of $10,000 from Q421 – General Contingency Reserve to cover the operational, logistical and resource costs of the Youth Advisory Committee in the 2018-19 fiscal year; and
b. include ongoing operating funding for the Youth Advisory Committee through the 2019-20 and 2020-21 operating budget process.
 

14.3 ENVIRONMENT AND SUSTAINABILITY STANDING COMMITTEE
14.3.1
Halifax/Halifax Water Integrated Stormwater Management Policy Draft Framework [PDF]
Motion:
That Halifax Regional Council endorse the Policy Framework contained in the Committee Report dated November 2, 2017 entitled Halifax/Halifax Water Integrated Stormwater Management Policy, structured around the following themes:
1. Capital Investment Strategy
2. Ownership and Maintenance of Municipal Stormwater systems
3. Land Development Practices
4. Drainage on Private Property
5. Wetlands
6. Combined Sewers
7. Flood Resilient Design Standards

14.3.2 Options to Reduce or Eliminate the use of Plastic Shopping Bags in the Municipality [PDF]
Motion as Amended:
that Halifax Regional Council:
a. Direct the Chief Administrative Officer (CAO) to ensure staff engages with appropriate Nova Scotia Environment staff and members of the Solid Waste-Resource Management Regional Chairs Committee (‘Regional Chairs’) to discuss options including but not limited to Extended Producer Responsibility (“EPR”) for a unified approach to reduce or eliminate the use of plastic shopping bags in all Nova Scotia municipalities, particularly in light of the changing plastic film commodity markets worldwide; and 
b. That staff collaborate to engage with retailers and external experts on options to eliminate or reduce use of plastic shopping bags in the Municipality, and return at a future date with a recommended option.

 
14.4 TRANSPORTATION STANDING COMMITTEE
14.4.1
Protected Bicycle Lane – Hollis Street [PDF]
Motion:
That Halifax Regional Council direct staff to continue to plan the development of a permanent “all ages and abilities” on-road bicycle lane running north-south through downtown Halifax and return to Transportation Standing Committee and Regional Council in 2018 with a recommended option for implementation in 2019.
 

14.5 COMMUNITY PLANNING AND ECONOMIC DEVELOPMENT STANDING COMMITTEE
14.5.1
Support for the Institution of a Basic Income for Nova Scotia [PDF]
Motion as Amended:
That Halifax Regional Council direct the Chief Administrative Officer (CAO) to direct staff to:
1. Monitor the progress of federal and provincial poverty reduction action plans and strategies with a view to identifying opportunities for HRM to engage within its mandate;
2. Monitor the basic income projects underway in Ontario and Finland;
3. Report back periodically to Community Planning and Economic Development Standing Committee (CPED) and Regional Council on the monitoring; and
4. Forward the staff report dated September 27, 2017 to the HRM/United Way Poverty Solutions Advisory Committee for consideration in future reporting.
 

14.6 BOARD OF POLICE COMMISSIONERS
14.6.1
CeaseFire Halifax Funding Proposal [PDF]
Motion:
That Halifax Regional Council:
1. Request a staff report to examine the potential for continued funding for the CeaseFire Halifax program, the assessment of which should be in keeping with the principles outlined in the Public Safety Strategy.   
2. Direct, with the agreement of the Chief Administrative Officer (CAO), that the staff report be prepared by the Municipality’s Public Safety Advisor.
3. Require that the staff report come back to Halifax Regional Council for consideration prior to the final HRM budget for 2018/2019.
 

14.7 MEMBERS OF COUNCIL
14.7.1 Councillor Hendsbee
– District Capital Request for the Lake Echo Lions Club [PDF]
Motion:
That Halifax Regional Council approve a one-time exemption to grant a request for $6,000.00 from the District 2 District Capital Fund to the Lake Echo Lions Club for the installation of a concrete pad and gazebo at 6180 Highway #7 to improve accessibility to the Canada Post mailboxes.

14.7.2 Councillor Austin – Request for Exemption from District Capital Fund Policy – Dartmouth Lakers Basketball Club Score Clock [PDF]
Motion:
That Halifax Regional Council approve a one-time exemption from the District Capital Fund Policy, to allow for a $7,500 District Capital Fund contribution from Districts 3, 5 and 6 to fund a score clock for the Dartmouth Lakers Basketball Club in the gymnasium of Dartmouth South Academy School.”
 

15. MOTIONS
 

16. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19     of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:

16.1 In Camera (In Private) Minutes – November 14 and 28, December 5 and 12 2017
Motion: 
That the In Camera (In Private) minutes of November 14 and 28, December 5 and 12, 2017 be approved as circulated.

16.2 Property Matter
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land in regard to: 

16.2.1 Councillor Hendsbee – Parkland Acquisition – Porters Lake – Private and Confidential Report 
Motion: 
That Halifax Regional Council direct staff to prepare a staff report on the feasibility of HRM acquisition of strategic properties as outlined in the private and confidential Councillor request for consideration form. 
 
16.3 Personnel Matter 
A matter pertaining to an identifiable individual or group.

16.3.1 Personnel Matter – Private and Confidential Report 
Motion: 
That Halifax Regional Council approve:
1. Approve the recommendations as outlined in the Board of Police Commissioners private and confidential report dated December 13, 2017; and
2. Not release the Board of Police Commissioners private and confidential report dated December 13, 2017 to the public.

16.4 Contract Negotiations
A matter pertaining to contract negotiations and legal advice. 

16.4.1 Burnside Composting Facility Third Renewal Term – Private and Confidential Report
Motion:
That Halifax Regional Council:
1. Approve the renewal of the Source Separated Composting Facility Agreement with Miller Composting Corporation for the operation of the Burnside Composting Facility for the period April 1, 2014 to March 31, 2019 and authorize the Chief Administrative Officer (CAO) to execute a Renewal and Amending Agreement with Miller Composting Corporation as per the key terms, conditions and budget implications outlined in the private and confidential report dated December 15, 2017;
2. Consent to the replacement of Miller Paving Limited with Miller Waste Systems Limited as guarantor of the obligations of Miller Composting Corporation and authorize the CAO to execute a guarantee agreement with Miller Waste Systems Limited; and
3. It is further recommended that the Private and Confidential report dated December 15, 2017 not be released to the public until after the Renewal and Amending Agreement has been signed by all parties.

16.4.2 Shared Services and Facilities Agreement between HRM and Trade Centre Limited (to be assigned to Armco Capital Inc.) – World Trade and Convention Centre and Scotiabank Centre – Private and Confidential Report 


17. ADDED ITEMS

Additions:

17.1 Herring Cove Water Servicing Project [PDF]
Motion:
That Halifax Regional Council:
1. Direct the Chief Administrative Officer (CAO) to write the province to request a final response with respect to additional funding to complete the full scope of the project;
a. If additional funding is available from the federal and provincial governments, request an extension for a scope change to allow the municipality to conduct the Local Improvement Change process (LIC) for the project;
2. If no additional funding is available from the federal and provincial governments, withdraw the Clean Water and Wastewater Fund (CWWF) application for the Herring Cove water servicing project as approved on February 7, 2017;
3. Resubmit the full scope of the project in the amount of $7,311,190 as originally described on June 21, 2016, for phase 2 of the federal infrastructure funding program, as HRM’s top priority request; and,
4. Increase the capital project, Herring Cove Water Servicing, CS000001 to $7,311,190 if full project is approved
 

18. NOTICES OF MOTION

19. ADJOURNMENT

________________________________________
 
INFORMATION ITEMS
January 16, 2018

1. Memorandum from the Chair of Transportation Standing Committee dated December 8, 2017 re: 2017/18 Second Quarter Halifax Transit Key Performance Indicator (KPI) Report [PDF]

2. Memorandum from the Chair of Transportation Standing Committee dated December 8, 2017 re: Strategic Road Safety Plan [PDF]

3. Memorandum from the Chair of Transportation Standing Committee dated December 8, 2017 re: One-time Redirection of Sidewalk Replacement, Renewal, and New Sidewalk Funding to Improve Key Curb Ramps [PDF]

4. Memorandum from the Acting Director of Planning and Development dated November 16, 2017 re: Enforcement of By-law C-300 regarding posting of Civic Addresses [PDF]

5. Memorandum from the Municipal Clerk dated January 8, 2018 re: Requests for Presentation to Council – None  [PDF]

6. Proclamation – Red Tape Awareness Week – January 22 - 26, 2018 [PDF]