Date:
Time: 1:00 p.m.
Location: Council Chamber, 3rd Floor City Hall, 1841 Argyle Street, Halifax
Minutes: May 8, 2018 Halifax Regional Council Minutes (PDF)
Summary of recorded votes: May 8, 2018 Halifax Regional Council Summary of Recorded Votes (PDF)
Action summary: May 8, 2018 Halifax Regional Council Action Summary (PDF)
Agenda
1. CALL TO ORDER
SPECIAL PRESENTATION – CITIZENSHIP AWARDS – 6:00 P.M.
2. SPECIAL COMMUNITY ANNOUNCEMENTS & ACKNOWLEDGEMENTS
3. APPROVAL OF MINUTES – April 10, 2018
4. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
5. BUSINESS ARISING OUT OF THE MINUTES
6. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
7. MOTIONS OF RECONSIDERATION – NONE
8. MOTIONS OF RESCISSION – NONE
9. CONSIDERATION OF DEFERRED BUSINESS – NONE
10. NOTICES OF TABLED MATTERS – NONE
11. PUBLIC HEARING – NONE
12. CORRESPONDENCE, PETITIONS & DELEGATIONS
12.1 Correspondence
12.1.1 Request for Fly-Past – Canada Day – Royal Nova Scotia International Tattoo [PDF]
Motion:
That Halifax Regional Council grant permission for a performance by the SkyHawks, the Canadian Armed Forces Parachute Team on the Halifax Common, Sunday, July 1, 2018 at 11:30 a.m., as they require a clearance of 2,500 to 13,000 feet above ground level for up to 25 minutes to supplement the 2018 production of the Royal Nova Scotia International Tattoo.
12.2 Petitions
13. INFORMATION ITEMS BROUGHT FORWARD – NONE
14. REPORTS
14.1 CHIEF ADMINISTRATIVE OFFICER
14.1.1 Amendments to Administrative Order 2015-004-OP, Respecting Traffic Calming [PDF]
Motion:
That Halifax Regional Council adopt the proposed amendments to Administrative Order 2015-004-OP, Respecting Traffic Calming, as set out in Attachment 1 of the staff report dated March 28, 2018.
14.1.2 Award – Unit Price Tender No. 18-231, Asphalt Overlays Phase 1, Various Locations [PDF]
Motion:
That Halifax Regional Council award Tender No. 18-231, Asphalt Overlays Phase 1 – Various Locations, to the lowest bidder meeting specifications, Dexter Construction Company Limited for a Total Tender Price of $1,790,602 (net HST included) with funding from Project Account No. CR000009 – Street Recapitalization, as outlined in the Financial Implications section of the staff report dated April 10, 2018.
14.1.3 AN103: HRM Asset Names, April 19, 2017 – October 17, 2017 [PDF]
Motion:
That Halifax Regional Council approve:
(a) The addition of the names Grand Chief Gabriel Sylliboy and Port Wallace to the existing Commemorative Names List as shown on Attachments A and B of the staff report dated April 24, 2018;
(b) The renaming of Admirals Cove Park to Admiral Cove Park and Mainland Commons to Mainland Common and to correct typographical errors as shown on Attachment C;
(c) The renaming of Pleasant Drive Park to Petpeswick Lake Park, Prince Arthur Junior High School Park to Dartmouth South Academy Park, Terence Bay Road Park to Terence Bay River Park, and the renaming of Village Plaza – Musquodoboit Harbour Fitness Lifestyle Centre to Musquodoboit Harbour Recreation Centre and Library as shown on Attachments D, E, F and G;
(d) The naming of the playfield at 857 Upper Governor Street, North Preston to Arnold D Johnson Playfield as shown on Attachment H and the naming of the trail in the Dartmouth Harbour East Recreation Campus, 30 Spectacle Lake Dr, Dartmouth as shown on Attachment I and Map 1 to the Spectacle Lake Trail; and
(e) The administrative park names as shown on Attachment J.
14.1.4 Property Acquisition – 6810 Bayers Road, Halifax [PDF]
Motion:
That Halifax Regional Council authorize the Mayor and Municipal Clerk to enter into an Agreement of Purchase and Sale for the acquisition of 6810 Bayers Road, PID No. 00032557, as per the key terms and conditions outlined in Table 1 of the Private and Confidential Information Report dated March 13, 2018.
14.2 AUDIT AND FINANCE STANDING COMMITTEE
14.2.1 Community Grants Program 2017 – Transfer of Funds from M311-8004 to General Contingency Reserve, Q421 [PDF]
Motion:
That Halifax Regional Council:
1. Transfer the $25,000 approved for a grant to the Sac-A-Wa Canoe Club, and the $25,000 approved for a grant to the Sheet Harbour and Area Chamber of Commerce under the 2017 Community Grants Program from M311-8004 to the General Contingency Reserve, Q421; and
2. Authorize the withdrawal of $50,000 from the General Contingency Reserve to fund the two (2) capital grants, $25,000 for a grant to the Sac-A-Wa Canoe Club and the $25,000 for a grant to the Sheet Harbour and Area Chamber of Commerce, as approved under the 2017 Community Grants Program, to be incurred in 2018-19, subject to confirmation of the required Federal government funding and a demonstrated ability to proceed with construction.
14.3 EXECUTIVE STANDING COMMITTEE
14.3.1 Proposed Amendments to Administrative Order One, Respecting the Procedures of the Council - Potential Changes to the Audit and Finance Standing Committee [PDF]
Motion:
That Halifax Regional Council:
1. Adopt the amendments to Schedule 2 of Administrative Order One - the Audit and Finance Committee Terms of Reference (Attachment B to the January 26, 2018 staff report) to allow for the addition of up to two members of the public as members of the Audit Committee; and
2. Direct the Clerk’s Office, in accordance with the Public Appointment Policy, to initiate a process to recruit up to two members of the public, who have an accounting designation and experience working with or in the public sector, to join the Halifax Regional Municipality Audit Committee.
14.4 HALIFAX AND WEST COMMUNITY COUNCIL
14.4.1 Implementation of Local Street Bikeways on Vernon-Seymour and Allan-Oak Corridors [PDF]
Motion:
That Halifax Regional Council approve the implementation of Local Street Bikeways on Vernon-Seymour and Allan-Oak Street corridors as described in the February 13, 2018 staff report.
14.5 HERITAGE ADVISORY COMMITTEE
14.5.1 H00458: 2018-2019 Heritage Incentives Program [PDF]
Motion:
That Halifax Regional Council approve the recommended grants to the properties listed in Attachment A of the staff report dated March 20, 2018, and approve as “standby” the recommended properties listed in Attachment B, conditional upon the applicants’ compliance with Sections 29 through 35 of Administrative Order Number 2014-002-ADM, Respecting the Heritage Incentives Program.
14.6 MEMBERS OF COUNCIL
14.6.1 Councillor Outhit – Licensing Option for Dogs Under the Age of Six Months [PDF]
Motion:
That Halifax Regional Council request a staff report with respect to creating a licensing option for dogs under the age of six months.
14.7 ENVIRONMENT AND SUSTAINABILITY STANDING COMMITTEE
14.7.1 Federal Funding Opportunity: Low Carbon Economy Challenge [PDF]
Motion:
That Halifax Regional Council direct staff to submit Expressions of Interest through the Low Carbon Economy Challenge for the following projects:
• Alderney 5 Upgrades
• Scotiabank Centre Waste Heat Recovery
• Dartmouth Sportsplex Cogen Plant
• Pool Filtration System Upgrades
• Landfill Gas Utilization at Otter Lake Landfill
• Halifax Organics Management and Long-Term Operating Contract RFP
• Cogswell District Energy System
15. MOTIONS
16. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
16.1 In Camera (In Private) Minutes – April 10, 2018
Motion:
That the In Camera (In Private) minutes of April 10, 2018 be approved as circulated.
16.2 Personnel Matter
Citizen and Councillor appointments to boards and committees in keeping with the Public Appointment Policy adopted by Regional Council in August 2011, to be found at https://www.halifax.ca/city-hall/boards-committees-commissions/volunteer-boards-committees/public-appointment-policy
16.2.1 Appointment to Halifax Port Authority – Private and Confidential Report
Motion:
That Halifax Regional Council:
1. Approve the appointment to the Halifax Port Authority Board of Directors as set out in the Discussion Section of the April 18, 2018 private and confidential staff report;
2. That the appointment be released to the public following ratification and notification of the successful candidate; and
3. That the private and confidential Executive Standing Committee report dated April 23, 2018 not be released to the public.
16.2.2 Appointments to Regional Watersheds Advisory Board - Private and Confidential Report
Motion:
That Halifax Regional Council:
1. Appoint the applicants as outlined in the recommendation section of the private and confidential report dated April 23, 2018, to the Regional Watersheds Advisory Board and that the identity of the appointees be released to the public following ratification and notification of the successful candidates; and
2. That the private and confidential Environment and Sustainability Standing Committee report dated April 23, 2018 not be released to the public.
16.3 Labour Relations
A matter pertaining to reports, advice and recommendations, instruction or direction to officers and employees of the Municipality concerning labour relations and employee negotiations arising out of the contract or contract negotiations with one of the Municipalities unions.
16.3.1 Halifax Professional Firefighters Local 268, International Association of Firefighters Amending Agreement - Private and Confidential Report
Motion:
That Halifax Regional Council approve the Amending Agreement as outlined in the private and confidential staff report dated April 19, 2018, and that the report not be released to the public.
Private and Confidential Information Items
1. Private and Confidential In Camera (In Private) Information Report – re: Property Acquisition – 6810 Bayers Road, Halifax
17. ADDED ITEMS
16. IN CAMERA (IN PRIVATE)
16.2 PERSONNEL MATTER
Citizen and Councillor appointments to boards and committees in keeping with the Public Appointment Policy adopted by Regional Council in August 2011.
16.2.3 Councillor Endorsement Table Officer - Federation of Canadian Municipalities (FCM) Resolution
Motion:
That Halifax Regional Council:
1. Endorse the candidate for Table Officer for the Federal of Canadian Municipalities (FCM) as outlined in the private and confidential staff report dated May 7, 2018;
2. Adopt the resolution required by FCM, in regard to the appointment as provided in Attachment 1; and
3. That the private and confidential staff report dated May 7, 2018 not be released to the public.
17.1 Councillor Karsten – District Capital Request – United DFC Soccer Club [PDF]
Motion:
That Halifax Regional Council approve a one-time exemption to grant a request for $10,000.00 to the United DFC Soccer Club for the purchase of team uniforms, with $2500.00 coming from each of the District 3,4,5, and 6 Capital Funds.
17.2 - Councillor Mancini - Tick Awareness Campaign [PDF]
Motion:
That in the interest of public safety and in consideration of May being Lyme Disease Awareness month, Halifax Regional Council request a staff report on the implementation of an immediate TICK AWARENESS CAMPAIGN through PSA’s, social media messaging and any other means of communicating public awareness on the issue of ticks including tips on how to protect your person/pet from ticks.
18. NOTICES OF MOTION
19. ADJOURNMENT
_____________________________
INFORMATION ITEMS
May 8, 2018
5. Proclamation – Gaelic Awareness Month – May 2018 [PDF]
6. Proclamation – Lyme Disease Awareness Month – May 2018 [PDF]
7. Proclamation – Falun Dafa Day – May 13, 2018 [PDF]
8. Proclamation – National Public Works Week – May 20-26, 2018 [PDF]
9. Memorandum from the Municipal Clerk dated May 1, 2018 re: Requests for Presentation to Council [PDF]