April 10, 2018 Halifax Regional Council

Date:

Time: 1:00p.m., Reconvene 6:00 p.m

Location: Council Chamber, City Hall

Agenda

1. CALL TO ORDER

2. SPECIAL COMMUNITY ANNOUNCEMENTS & ACKNOWLEDGEMENTS

3. APPROVAL OF MINUTES – NONE

4. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

5. BUSINESS ARISING OUT OF THE MINUTES
6. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
7. MOTIONS OF RECONSIDERATION – NONE
8. MOTIONS OF RESCISSION – March 21, 2017
8.1 Deputy Mayor Mason
– Motion to Rescind Loading & Staging of Harbour Hopper
Motion: 
That Halifax Regional Council rescind the March 21, 2017 motion to direct staff to identify options and financial considerations for accommodating the loading and staging of Harbour Hopper vehicles within the public right-of-way for the consideration of Council.

9. CONSIDERATION OF DEFERRED BUSINESS – December 5, 2017
9.1
Carriage of Two-Wheeled Devices on Halifax Transit Ferries – Supplementary Report  [PDF]
Motion:
That Halifax Regional Council prohibit segways from Halifax Transit ferries. 

10. NOTICES OF TABLED MATTERS – NONE

11. PUBLIC HEARING – 6:00 P.M.
11.1
Administrative Order 50 Disposal of Surplus Real Property: Portion of PID 40000069 and PID 40000051 30 Latter Pond Lane, Herring Cove, and Proposed Funding Contribution 
- Report [PDF]

- Presentation [PDF]
That Halifax Regional Council: 
1. Approve the sale and authorize the Mayor and Municipal Clerk to execute an Agreement of Purchase and Sale with the Herring Cove Community Association as per the terms and conditions set out in Table 1 of this report. 
2. Subject to confirmation from Herring Cove Community Association that the sale is unconditional and is a firm and binding purchase agreement, approve and authorize the Chief Administrative Officer, or designate, to execute a Contribution Agreement, under the terms and conditions contained in this report, as referred to in Table 3 and Attachment 3; and approve and authorize the Mayor and Municipal Clerk to execute an Easement Agreement for shared access and services in substantially the same form as provided in Attachment 4.  
3. Approve a transfer of $71,155 from capital account CBX01162 – Environmental Remediation and Building Demolition to account M311-8004 Community Grants, and approve a one-time capital grant in the amount of $71,155 from account M311-8004 Community Grants to the Herring Cove Community 
Association for the demolition of the former fire station and entrance remediation in accordance with the proposed Contribution Agreement as provided in Attachment 3. 
4. Approve a transfer of $225,800 from capital account CPX01328 – New Parks and Playgrounds to account M311-8004 Community Grants for the provision in accordance with the Contribution Agreement in Attachment 3; 
(a) $143,000 towards capital repairs, upgrades and fit-up of the Herring Cove community hall annex; and 
(b) $82,800 towards construction of a parking lot to be issued within ninety (90) days of receipt of permit approval from HRM Planning and Development. 
5. Approve the transfer of $121,365 from capital account CPX01328 – New Parks and Playgrounds which represents the balance of Herring Cove Treatment Plant Community Integration Fund to the General Contingency Reserve. 
6. If the owner’s consent is required in support of an application to the Municipality by the Association to develop the Property prior to closing, authorize the Chief Administrative Officer, or designate, to provide such consent on behalf of the Municipality.  

Public Hearings - Frequently Asked Questions

12. CORRESPONDENCE, PETITIONS & DELEGATIONS
12.1 Correspondence 
12.2 Petitions

13. INFORMATION ITEMS BROUGHT FORWARD – NONE 

14. REPORTS
14.1 CHIEF ADMINISTRATIVE OFFICER
14.1.1
Area Rate for Sheet Harbour Streetscape Program [PDF]
Motion: 
That Halifax Regional Council: 
1. Set three uniform charges per taxable commercial and residential property assessment for the Sheet Harbour Streetscape Program rather than one uniform charge of $11.84;
2. Set the three uniform charges for the 2018-19 fiscal year as follows: 
(a) A uniform charge of $5.00 to be applied annually to each taxable residential and commercial property assessment located in the community areas of Mooseland, River Lake, Jacket Lake, Third Lake, Spry Harbour, Popes Harbour, East Ship Harbour, Pleasant Harbour, Tangier, Murphy Cove, Lochaber Mines, Moser River, West Quoddy, East Quoddy, Harrigan Cove, Moosehead, Necum Teuch, Ecum Secum West, Ecum Secum, Pace Settlement, Michell Bay and Liscombe Sanctuary, as depicted on the map in Attachment A of the staff report dated March 6, 2018;
(b) A uniform charge of $15.00 to be applied annually to each taxable residential and commercial property assessment located in the community areas of Marinette. Malay Falls, Port Dufferin, Beaver Harbour, Sheet Harbour Passage, Sober Island, Mushaboom, Barkhouse Settlement and Spry Bay, as depicted in the map in Attachment A of the staff reported dated March 6, 2018; and
(c) A uniform charge of $25.00 to be applied annually to each taxable residential and commercial property located in the community areas of Sheet Harbour and Watt Section as depicted in the map in Attachment A of the staff report dated March 6, 2018; and
3. Approve the 2018-19 Operating Budget for Sheet Harbour Streetscape Program in the amount of $41,200 with funding to be provided from the three uniform charges.  

14.1.2 2018 Spring Debenture [PDF]
Motion:
That Halifax Regional Council: 
1. Authorize the Mayor and Municipal Clerk to sign the Resolution for Pre-Approval of Debenture Issuance, subject to interest rate confirmation not to exceed 4.00%, to enable the Halifax Regional Municipality to issue a 10-year debenture of $19,567,000.

14.1.3 Inclusion of Springfield Lake Recreation Centre in Capital Fund Reserve  [PDF]
Motion: 
That Halifax Regional Council make no changes to the Approved Business Case for Obligation Reserve Q526 Capital Fund Reserve as the Springfield Lake Recreation Centre need not be added to the list of facilities in order to access the Capital Reserve Fund.  
 

14.2 AUDIT AND FINANCE STANDING COMMITTEE
14.2.1
Write-off of Uncollectible Accounts [PDF]
Motion:
That Halifax Regional Council: 
1. The real property tax accounts in the amount of $50,509.48 comprised of $44,066.09 principal and $6,443.39 interest as summarized in Schedule 1 be formally written out of the books of account; 
2. The general revenue accounts in the amount of $45,756.75 comprised of $34,773.57 principal and $10,983.18 interest as summarized in Schedule 1 be formally written out of the books of account; 
3. The recreation accounts in the amount of $13,361.13 comprised of $13,361.13 principal and $0.00 interest as summarized in Schedule 1 be formally written out the books of account; and
4. The library accounts in the amount of $5,292.51 comprised of $5,292.51 principal and $0.00 interest as summarized in Schedule 1 be formally written out of the books of account. 

14.2.2 Administrative Order 50 Disposal of Surplus Real Property - PID 00076471 1588 Barrington Street, Halifax  [PDF]
Motion: 
That Halifax Regional Council set a date for a public hearing to consider the sale of 1588 Barrington Street, Halifax, to the 1588 Barrington Building Preservation Society for the proposed less than market value price of $1.00 as per the proposed terms and conditions set out in the Discussion section of the February 2, 2018 staff report and a Buy-Back Agreement included as Attachment 1 of the February 2, 2018 staff report. 

14.2.3 Payments for Halifax Convention Centre & Reserve Update [PDF]
Motion: 
That Halifax Regional Council: 
1. A payment of $301,500 in respect of costs incurred for Halifax Convention Centre for the period 2016-17; 
2. Subject to confirmation of the final 2017-18 year end, payment of up to 50% of Halifax Convention Centre costs incurred prior to substantial completion of the facility from the 2017-18 projected surplus; and, 3. That staff return with additional updates and recommendations on the Halifax Convention Centre including an updated Business Case for the Halifax Convention Centre Reserve that included Deed Transfer Taxes related to the Nova Centre. 
 

14.3 TRANSPORTATION STANDING COMMITTEE 
14.3.1
Restriction of Motorized Access on Proposed Active Transportation Greenway [PDF]
Motion: 
That Halifax Regional Council direct staff to continue to pursue the Active Transportation Plan and Integrated Mobility Plan objective to develop a new segment of the active transportation network on the Gaetz Brook corridor with the understanding that the Provincial Government will make the decision on whether or not this segment is motorized or unmotorized.

14.3.2 Participation of the Chain of Lakes Trail on the Rum Runners Trail [PDF]
Motion: 
That Halifax Regional Council approve the participation of the Chain of Lakes Trail as part of the Rum Runners Trail, subject to the conditions of participation described in the Discussion section of the staff report dated February 8, 2018.

14.3.3 Impacts of Expanding the Low-Income Transit Passes  [PDF]
Motion:
That Halifax Regional Council:
1. Increase the number of places available in the Low Income Transit Pass program to 2,000 for the 2019/20 program year (starting July 2019); 
2. Monitor program uptake to understand the impact the new partnership with the Department of Community Services may have on demand for the Low Income Transit Pass Program; 
3. Revise the eligibility criteria to accept a letter from social workers or ISANS in lieu of a Notice of Assessment or Option C as proof of qualification from the Low Income Transit Pass Program 

14.3.4 HRM Traffic Management and Safety Policy Book  [PDF]
Motion: 
That Halifax Regional Council:
1. Direct staff to amend the Traffic Control Practises & Warrants document as appropriate to remain consistent with the principals of the Integrated Mobility Plan and to support the Complete Streets policy and revisions to the Municipal Design Guidelines (Red Book) and;
2. That staff prepare bi-annual reports for the Transportation Standing Committee respecting updates or amendments to the Traffic Control Practises and Warrants document. 
 

14.4 HERITAGE ADVISORY COMMITTEE
14.4.1 Case H00457:
Barrington Street Heritage Conservation District Financial Incentives Program Closing [PDF]
That Halifax Regional Council:
1. Approve a deadline of December 31st, 2018, for the completion of all eligible work and a deadline of March 31st, 2019, to receive all invoices, agreements, and other supporting documentation for outstanding applications of the Barrington Street Heritage Conservation District Financial Incentives Program, excluding Keith Building (1588 Barrington Street) and NFB Building (1572 Barrington Street) applications; 
2. Approve a deadline of December 31st, 2019, for the completion of all eligible work and a deadline of March 31st, 2020, to receive all invoices, agreements, and other supporting documentation for the Keith Building (1588 Barrington Street) and NFB Building (1572 Barrington Street) applications of the Barrington Street Heritage Conservation District Financial Incentives Program.  
 

14.5 MEMBERS OF COUNCIL
14.5.1 Councillor Hendsbee -
Purchase of Civic Address Signs through District Capital Funding [PDF]
Motion:
That Halifax Regional Council approve funding in the amount of $1,135.39 from the District 2 District Capital Fund for the purchase of civic signs for the Lawrencetown Beach Volunteer Fire Department. 
 

15. MOTIONS

16. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19     of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
 
16.1 Personnel Matter 
Citizen and Councillor appointments to boards and committees in keeping with the Public Appointment Policy adopted by Regional Council in August 2011.

16.1.1 Board of Police Commissioners Appointment – Private and Confidential Report 
Motion: 
That Halifax Regional Council:
1. Approve the appointment to the Board of Police Commissioners as set out in the Discussion Section of the March 27, 2018 private and confidential report from the Executive Standing Committee.
2. It is further recommended that the Citizen Appointments be released to the public following ratification and notification of the successful candidate.

16.1.2 Appointments to the Western Common Advisory Committee – Private and Confidential Report
Motion: 
That Halifax Regional Council:
1. Approve the appointments to the Western Commons Advisory Committee as set out in the Discussion Section of the March 23, 2018 private and confidential report from the Executive Standing Committee.
2. It is further recommended that the Citizen Appointments be released to the public following ratification and notification of the successful candidate.

16.2 Property Matter
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land in regard to: 

16.2.1 Land Requirements – Hartlen Street Connector Land Assembly – Private and Confidential Report 
Motion: 
That Halifax Regional Council:
1. Resume negotiations as described in the Discussion Section of the private and confidential staff report dated February 1, 2018;
2. Approve the purchase price as described in the Financial Implications Section of the private and confidential staff report dated February 1, 2018;
3. Authorize funding as per the Financial Implications Section of the private and confidential staff report dated February 1, 2018; and 
4. That the private and confidential staff report dated February 1, 2018 not be released to the public.  

16.2.2 Property Disposal – PID 00009316 – Lot 2A, Chebucto Rd – Private and Confidential Report 
Motion: 
That Halifax Regional Council:
1. Authorize the Mayor and Municipal Clerk to enter an Agreement of Purchase and Sale for the disposal of PID 00009316 Lot 2A, Chebucto Road, Halifax, as per the terms and conditions outlined in Table 1 of the private and confidential staff report dated March 7, 2018; and 
2. That the private and confidential staff report dated March 7, 2018 not be released until the transaction has closed

16.2.3 Industrial Lot Inventory Buy Back Agreement 
Motion: 
That Halifax Regional Council:
1. Approve the amended terms to the current Buy-Back Agreement, as provided for in Table 1 of the staff report dated March 8, 2018; and
2. It is further recommended that this report not be released to the public. 

16.3 Intergovernmental Relations
A matter pertaining to any subject, the discussion of which could, violate the confidentiality of information obtained from another body of government, or a public body:

16.3.1 HRM’s Smart Cities Challenge – Private and Confidential Report 
Motion: 
That Halifax Regional Council: 
1. Direct the CAO to submit the Municipality’s application to the Smart Cities Challenge, $50 million prize category, such application to be in accordance with the discussion section of the private and confidential staff report dated March 28, 2018 and the associated presentation; and; 
2. Authorize the Mayor to draft and execute a letter of support for the application on behalf of Regional Council; and, 
3. Release this report and related presentation to the public on April 25, 2018, the day after the Smart Cities Challenge application deadline.  

Private and Confidential Information Item
1. Private and Confidential In Camera (In Private) Information Report - re: Administrative Order 50 Disposal of Surplus Real Property - Portion of PID 40000069 and PID 40000051 30 Latter Pond Lane, Herring Cove, and Proposed Funding Contribution Agreement

2. Private and Confidential In Camera (In Private) Information Report re: Write-Off of Uncollectible Accounts – Detail 

    
17. ADDED ITEMS

18. NOTICES OF MOTION

19. ADJOURNMENT

________________________________________
 
INFORMATION ITEMS
April 10, 2018


1. Proclamation – World Autism Awareness Day – April 2, 2018 [PDF]

2. Proclamation – Gift from Heart Day – April 7, 2018 [PDF]

3. Proclamation - National Public Safety Telecommunicators Week – April 8 – 14, 2018 [PDF]

4. Memorandum from Vice Chair of the Transportation Standing Committee dated March 28, 2018 re: 2017/18 Third Quarter Halifax Transit Key Performance Indicator (KPI) Report   [PDF]

5. Memorandum from the Municipal Clerk dated April 4, 2018 re: Requests for Presentation to Council [PDF]