September 29 and 30, 2020 Halifax Regional Council Special Meeting

Date:

Time: 10:00 a.m., Reconvene 6:00 p.m., Reconvene 10:00 a.m., September 30, 2020

Location: Virtual Meeting

Agenda

The September 29, 2020 Regional Council meeting  reconvened and continued on September 30, 2020.

1. CALL TO ORDER

2. APPROVAL OF MINUTES – NONE

3. APPROVAL OF THE ORDER OF BUSINESS 

4. CONSENT AGENDA*
Motion:

That Halifax Regional Council approve the following items: 11.1.1

5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS

6. MOTIONS OF RESCISSION – NONE

7. CONSIDERATION OF DEFERRED BUSINESS – September 22, 2020
7.1 Proposed Amendments to Administrative Order 53, Respecting Alcohol in Municipally Owned and Operated Facilities and at Municipal Events - Addition of Sites [PDF]
Motion:
That Halifax Regional Council adopt the amendments to Schedule A of Administrative Order 53 (the Municipal Alcohol Policy), as set out in Attachment 1 of the staff report dated August 17, 2020, to add:
1. the lower eastern portion of Leighton Dillman Park adjacent to the Community Oven; Dartmouth Ferry Terminal Park; and the South Common Triangle to the list of Municipally Owned, Operated and Scheduled Public Spaces; and
2. Beaver Bank-Kinsac (#1 and #2), Eddie Leblanc (#1 and #2), Greenough, Mount Edward Road (#1) and Harold W. Conrad Memorial (#2) diamonds to the list of Municipally Owned, Operated and Scheduled Athletic Fields, Baseball Diamonds, and Facilities Suitable for Adult League Tournament Play. 

7.2 Funding Request - Develop Nova Scotia Public Art Proposal [PDF]
Motion:
That Halifax Regional Council direct the Chief Administration Officer (CAO) to include the requested funding from Develop Nova Scotia for consideration as part of the Municipality’s 2021-2022 budget planning process, providing that the Municipality receives confirmation that the balance of funding required to purchase the artwork has been secured from other government funders and private fundraising.


7.3 Proposed Administrative Order 2020-007-ADM, Respecting Incentive or Bonus Zoning Public Benefits and Proposed Administrative Order 2020-008-ADM, Respecting Grants for Affordable Housing - Incentive or Bonus Zoning Reserve [PDF] 
Motion:

That Halifax Regional Council suspend the rules of procedure under Schedule 2, the Audit and Finance Standing Committee Terms of Reference, of Administrative Order One, the Procedures of the Council Administrative Order and
1. Approve the creation of the Incentive or Bonus Zoning Reserve based on the business case, as set out in Attachment A of the staff report dated August 25, 2020;
2. Adopt Administrative Order 2020-007-ADM, Respecting Incentive or Bonus Zoning Public Benefits, as set out in Attachment B of the staff report dated August 25, 2020; and
3. Adopt Administrative Order 2020-008-ADM, Respecting Grants for Affordable Housing, as set out in Attachment C of the staff report dated August 25, 2020.

7.4 Proposed Administrative Order 2020-012-OP, Respecting Streetscaping in the Regional Centre - Regional Centre Streetscaping Administrative Order [PDF]
Motion: 
That Halifax Regional Council:
1. Suspend the rules of procedure under Schedule 3, the Community Planning and Economic Development Standing Committee Terms of Reference, of Administrative Order One, the Procedures of the Council Administrative Order; and
2. Adopt Administrative Order 2020-012-OP, the Regional Centre Streetscaping Administrative Order as set out in Attachment #2 of the staff report dated August 24, 2020.

7.5 HRM Parks Washrooms and Drinking Fountains Strategy [Large 40 MB PDF]
Motion:
That Halifax Regional Council:
1. Approve the HRM Washrooms & Drinking Fountains Strategy and associated Addendum as a framework for municipal decision-making regarding washrooms and drinking fountains to support the recreational use of parks; and
2. Direct the Chief Administration Officer (CAO) to prepare annual business plans for washrooms and drinking fountain projects for consideration in the annual capital budgets on the basis of the 6.6 Alternative Budget as identified in the HRM Washrooms & Drinking Fountains Strategy.

7.6 Case 22423 – Regulation of Short-Term Rentals [PDF]
Motion:
That Halifax Regional Council suspend the rules of procedure under Schedule 3, the Community Planning and Economic Development Standing Committee Terms of Reference of Administrative Order One, the Procedures of the Council Administrative Order, and direct the Chief Administrative Officer to:
1. Initiate a process to amend the Regional Plan and all applicable secondary municipality planning strategies and land use by-laws to establish consistent regional wide policies, definitions and regulations for short-term rentals in residential areas consistent with the direction set out in the Discussion section of the staff report dated August 26, 2020; 
2. Develop short-term rental registration requirements consistent with the direction set out in the Discussion section of the staff report dated August 26, 2020;  
3. Follow the public participation program for municipal planning strategy amendments as set out in the Community Engagement section of the staff report dated August 26, 2020; and
4. Request the Mayor write a letter to the Province to request the required amendments to the Halifax Regional Municipality Marketing Levy Act to enable the Municipality to apply the marketing levy to operations consisting of less than 20 rooms or rental units.

7.7 Dartmouth Cove Project – Development Charges [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to draft a Development Charge By-Law to fund 50% of the net project cost as described in the Financial Implications section of the staff report dated August 25, 2020, for the design and construction of the Dundas Street extension and bridge, and return to Council for consideration.

7.8 Proposed Amendments to Administrative Order 2020-004-ADM, Procurement Administrative Order - Fair Wage/Living Wage and Social Value Framework [PDF]
Motion:
That Halifax Regional Council:
1. Approve the adoption of a Supplier Code of Conduct (including Living Wage requirements) as per Attachment A of the staff report dated September 3, 2020, with an effective date of April 1, 2021;
2. Approve the adoption of a Social Value Framework as per Attachment B of the staff report dated September 3, 2020, with an effective date of April 1, 2021;
3. Direct the Chief Administrative Officer to investigate possibilities for the adoption of a Green Market incubation program similar to the City of Toronto’s Green Market Accelerator program as a part of HalifAct 2050 as included as Attachment C of the staff report dated September 3, 2020; and
4. Adopt the amendments to Administrative Order 2020-004-ADM, the Procurement Administrative Order, as set out in Attachment D of the staff report dated September 3, 2020.

7.9 Assistance for the Beirut Explosion [PDF]
Motion:
That Halifax Regional Council: 
1. Provide a donation of $100,000 toward Beirut explosion assistance. Funds will be provided through the Lebanese Consulate to the Canadian Red Cross, which is currently supporting humanitarian efforts in Beirut as a result of the explosion. Funds will come from the General Contingency Reserve Q421.
2. Provide in-kind support by allowing registered Canadian charitable organizations currently collecting donations for Beirut, such as the Canadian Red Cross, to set up donation collection sites at HRM owned and operated facilities and use HRM social media channels to promote donation collection sites. 
3. Direct the Chief Administrative Officer to establish a fair and transparent program to assess and evaluate future financial requests that support national and/or international disaster relief efforts. This program would outline a maximum funding limit, eligibility criteria and a detailed assessment of the proposal submitted, evaluation of the proposal based on linkage to municipal objectives, mandate and priorities, and an exploration of potential funding options.

7.10 Implementation of North End ‘AAA’ Bikeway Phase One and West End ‘AAA’ Bikeway (NEWEB) [Large 19 MB PDF]
Motion: 
That Halifax Regional Council:
1. Approve the implementation of 2.4km of bicycle facilities and related changes to the right of way along the North End All Ages and Abilities (AAA) Bikeway route Phase One between North Ridge Road and Bloomfield Street as described in the ‘Discussion’ section of the staff report dated July 28, 2020. 
2. Approve the implementation of 2.0km of bicycle facilities and related changes to the right of way along the West End All Ages and Abilities (AAA) Bikeway route between Windsor Street, Bayers Road, and the West End Mall as described in the ‘Discussion’ section of the staff report dated July 28, 2020.

8. VIRTUAL HEARINGS
VIRTUAL HERITAGE HEARINGs – 10:00 A.M.
8.1 Case H00493 – Request to Include 53 Queen Street, Dartmouth in the Registry of Heritage Property for the Halifax Regional Municipality 
[PDF]
      - Staff Presentation [PDF]
Motion:
That Halifax Regional Council approve the request to include 53 Queen Street, Dartmouth, as shown on Map 1 of the staff report dated March 6, 2020, in the Registry of Heritage Property for the Halifax Regional Municipality as a municipal heritage property.

8.2 Case H00474 – Request to Include 1342 Robie Street, Halifax in the Registry of Heritage Property for the Halifax Regional Municipality [PDF]
        - Staff Presentation [PDF]
Motion:
That Halifax Regional Council approve the request to include 1342 Robie Street, Halifax, as shown on Map 1 of the staff report dated May 1, 2020, in the Registry of Heritage Property for the Halifax Regional Municipality as a municipal heritage property.

8.3 Case H00478 - Request to Include 40 and 82 Tall Trees Lane, Halifax in the Registry of Heritage Property for the Halifax Regional Municipality [PDF]
        - Staff Presentation [PDF]
        - Owner Presentation [PDF]
Motion:
That Halifax Regional Council approve the request to include 40 and 82 Tall Trees Lane, Halifax, as shown on Map 1 of the staff report dated July 10, 2020, in the Registry of Heritage Property for the Halifax Regional Municipality as a municipal heritage property.

VIRTUAL DESIGN REVIEW COMMITTEE APPEAL HEARING – 1:00 P.M.
8.4 Appeal of the Decision of the Design Review Committee for Case 22708 - Substantive Site Plan Approval for 1325 Lower Water Street, Halifax 
[Large 68 MB PDF]
        - Staff Presentation [PDF]
        - Appellants' Presentation [PDF]
        - Applicant Presentation (Southwest Properties) [Large 30 MB PDF]
        - Applicant Presentation (Develop NS) [PDF]
Motion:
In accordance with Administrative Order One, the following motion shall be placed on the floor:
That the appeal be allowed.
If Halifax Regional Council allows the appeal, it will result in the refusal of the Substantive Site Plan Approval Application and corresponding variances.
If Halifax Regional Council denies the appeal, it will result in approval of the Substantive Site Plan Approval Application.

VIRTUAL PUBLIC HEARINGS – 6:00 P.M.
8.5 Case 22050 - Amendments to the Halifax Municipal Planning Strategy and Halifax Mainland Land Use By-law for Parkmoor Avenue, Hayes Street and Charlton Avenue (PID 00277228), Halifax 
[PDF]
        - Staff Presentation [PDF]
        - Applicant Presentation [PDF]
Motion:
That Halifax Regional Council adopt the proposed amendments to the Municipal Planning Strategy (MPS) for Halifax and Land Use By-law (LUB) for Halifax Mainland, as set out in Attachments A and B of the staff report dated August 5, 2020, to permit single detached dwellings with modified lot requirements and five townhouse buildings on a portion of the lands identified as PID 00277228, near Parkmoor Avenue, Hayes Street and Charlton Avenue, Halifax. 

8.6 Case 21808 - Amendments to the Dartmouth Municipal Planning Strategy and Land Use By-Law for Burnside Industrial Park and City of Lakes Business Park, Dartmouth [PDF]
        - Staff Presentation [PDF]
Motion:
That Halifax Regional Council adopt the proposed amendments to the Secondary Municipal Planning Strategy (SMPS) and Land Use By-law (LUB) for Dartmouth, as set out in Attachments A and B of the January 28, 2020 staff report, to re-designate and rezone lands within Burnside Industrial Park and City of Lakes Business Park.

9. CORRESPONDENCE, PETITIONS & DELEGATIONS
9.1 Correspondence 
9.2 Petitions
9.3 Presentations

10. INFORMATION ITEMS BROUGHT FORWARD

11. REPORTS
11.1 CHIEF ADMINISTRATIVE OFFICER
11.1.1 Fall 2020 Temporary Borrowing Resolution and Debenture
[PDF]
Motion:
That Halifax Regional Council:
1. Approve a Temporary Borrowing Resolution of $95,500,549 for financing of current debt-funded projects in-progress from the 2020/21 and prior capital budgets, as set in Attachment A of the staff report dated August 27, 2020;
2. Approve a Temporary Borrowing Resolution of $79,550,125 for financing of the debt-funded projects
from previous capital budgets which have reached substantial completion and eligible for Fall 2020 Debenture Issue application, as set in Attachment C of the staff report dated August 27, 2020; and
3. Authorize the Mayor and Municipal Clerk to sign the Resolution for Pre-Approval of Debenture Issuance, subject to interest rate confirmation not to exceed 5.50%, to enable the Halifax Regional Municipality to issue a 10-year debenture of $79,550,125, as set out in Attachment E of the staff report dated August 27, 2020.

11.1.2 Proposed Administrative Order 2020-011-ADM, Respecting HRM’s Grant Programs for Active Transportation and Recreational Trails - Support for Community Associations for Active Transportation and Recreational Trails [PDF]
Motion:
That Halifax Regional Council:
1. Adopt Administrative Order 2020-011-ADM, Respecting HRM’s Grant Programs for Active Transportation and Recreational Trails (Attachment 1 of the staff report dated July 23, 2020); and,
2. Endorse the eight proposed updates and approaches, as presented in the Executive Summary section and detailed further in the Discussion section of the staff report dated July 23, 2020, to the Municipality’s ongoing development and promotion of active transportation facilities and recreational trails in HRM, including the collaboration with community associations and other key stakeholders.

11.1.3 First Reading Proposed By-law M-201, an Amendment to By-law M-200, Respecting Standards for Residential Occupancies, and Proposed Amendments to Administrative Order 15, Respecting License, Permit and Processing Fees [PDF]
Motion:
That Halifax Regional Council give First Reading to By-law M-201, the purpose of which is to amend By-law M-200, Respecting Standards for Residential Occupancies including housekeeping and general amendments, as set out in Appendix B of the staff report dated August 26, 2020.

11.1.4 Pollution Control at Lake Banook and Lake Micmac [PDF]
Motion:
That Halifax Regional Council:
1. Suspend the rules of procedure under Schedule 5, the Environment and Sustainability Standing Committee Terms of Reference, of Administrative Order One, the Procedures of the Council Administrative Order.
2. Direct the Chief Administrative Officer to:
a. Implement the short-term actions to mitigate phosphorous and bacteria loading into Lake Banook and Lake Micmac as identified within Table 4 of the staff report dated August 6, 2020, and
b. Prepare cost estimates for future actions to mitigate loading of phosphorous, bacteria, and other pollutants to be considered in the 2021-2022 budget cycle, as identified within Table 4 of the staff report dated August 6, 2020.

11.1.5 First Reading Proposed By-law F-201, an Amendment to By-law F-200, Respecting Fees for Permits and Licences; First Reading Proposed By-law P-401, an Amendment to By-law P-400, Respecting Regulating the Installation of Plumbing Systems; First Reading Proposed By-law B-204, an Amendment to By-law B-201, Respecting the Building Code; First Reading Proposed By-law C-601, an Amendment to By-law C-600, Respecting Regional Capital Cost Charges; First Reading Proposed By-law C-801, an Amendment to By-law C-800, Respecting Regional Capital Cost Charges for Solid Waste Facilities and Proposed Amendments to Administrative Order 15, Respecting License, Permit and Processing Fees - Waiving Municipal Related Construction Fees for Registered Non-Profit and Charitable Housing Developments [PDF]
Motion:
That Halifax Regional Council give First Reading to:
1. By-law F-201, amending By-law F-200, the Fees By-law, as set out in Attachment B of the staff report dated August 26, 2020.
2. By-law P-401, amending By-law P-400, the Plumbing By-law, as set out in Attachment C of the staff report dated August 26, 2020.
3. By-law B-204, amending By-law Number B-201, the Building By-law, as set out in Attachment D of the staff report dated August 26, 2020. 
4. By-law C-601, amending By-law C-600, Capital Cost Charges By-law, as set out in Attachment E of the staff report dated August 26, 2020.
5. By-law C-801, amending By-law C-800, Capital Cost Charges for Solid Waste Facilities, as set out in Attachment F of the staff report dated August 26, 2020.

11.1.6 Case 20226 - Beechville Planning Strategy Review and Community Benefit Action Plan [PDF]
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to continue with the Beechville Planning Strategy Review and undertake a Beechville Community Benefit Action Plan, that includes at a minimum, the following actions: 
1. Ensure the matters identified by the Beechville Community Development Association, as outlined in Attachment F of the staff report dated September 8, 2020, are investigated, and resolved wherever possible, through the Beechville Planning Strategy Review or through a Beechville Community Benefit Action Plan;
2. As part of the Beechville Planning Strategy Review, ensure the actions outlined in Attachment I of the staff report dated September 8, 2020 are undertaken;
3. As part of a Beechville Community Benefit Action Plan, ensure the actions outlined in Attachment J of the staff report dated September 8, 2020 are undertaken;
4. Implement a revised public participation program for the Beechville Planning Strategy Review, as outlined in Attachment H of the staff report dated September 8, 2020;
5. Take no further action in relation to Armco’s request for site-specific Municipal Planning Strategy amendments.

11.1.7 Proposed Amendments to Administrative Order 2014-001-ADM, Tax Relief to Non-Profit Organizations Administrative Order, to allow a form of Multi-Year Tax Relief for Non-Profit Organizations [PDF]
Motion:
That Halifax Regional Council adopt the amendments to Administrative Order 2014-001-ADM, the Tax Relief For Non-Profit Organizations Administrative Order, as set out in Attachment 2 of the staff report dated August 10, 2020, to provide a form of multi-year tax relief for eligible applicants.

11.1.8 Winter Operations Service Standard Review [PDF]
Motion:
That Halifax Regional Council:
1. Suspend the rules of procedure under Schedule 7, the Transportation Standing Committee Terms of Reference, of Administrative Order One, the Procedures of the Council Administrative Order;
2. Adopt the proposed Winter Operations service standards as detailed in attached Appendix C of the staff report dated September 2, 2020;
3. Direct the Chief Administrative Officer to bring forward funding options to improve the service standard for transit stops, from 48 to 24 hours as part of the 2021/22 budget deliberation process;
4. Direct the Chief Administrative Officer to provide a supplementary report that evaluates the business case for in-house towing operations to support the proposed winter operations service standards; and,
5. Direct the Chief Administrative Officer to undertake another review of Winter Operations Service Standards within five years to ensure continued alignment with Council priorities, best practices, stakeholder expectations and funding levels.

11.2 MEMBERS OF COUNCIL
11.2.1 Councillor Smith - Secondary Suites 
[PDF]
Motion:
That Halifax Regional Council request a staff report that:
1.recommends approaches to ensure accessibility to secondary and backyard suites from streets or driveways; and 
2.discusses how the Municipality will monitor secondary and backyard suites to determine if further amendments to community land use by-laws should be considered.

12. MOTIONS 
12.1 Councillor Outhit 

Motion:
That Halifax Regional Council request a staff report, including timing, cost, funding options and process, to extend fire hydrant service from the new development at 65 and 79 Shore Drive and PID 40018079 to existing homes on Shore Drive, Bedford.

12.2 Councillor Adams
Motion:
That Halifax Regional Council direct the Chief Administrative Officer to explore additional funding options for Phase 2B of the Herring Cove Sewer and Water project and that staff initiate the detailed design for both Phase 2B and 4, the final Phase of this project.

13. IN CAMERA (IN PRIVATE)

Council may rise and go into a private In Camera session, in accordance with Section 19     of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
13.1 PROPERTY MATTER - Private and Confidential Report
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land. 
Motion: 
That Halifax Regional Council adopt the recommendations as outlined in the private and confidential Councillor Request for Consideration form. 

13.2 PROPERTY MATTER - Private and Confidential Report
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land. 
Motion: 
That Halifax Regional Council:
1. Adopt the recommendations as outlined in the private and confidential staff report dated September 16, 2020; and 
2. Not release the private and confidential staff report dated September 16, 2020 to the public.

13.3 LABOUR RELATIONS - Private and Confidential Report
A matter pertaining to reports, advice and recommendations, instruction or direction to officers and employees of the Municipality concerning labour relations and employee negotiations arising out of the contract or contract negotiations with one of the Municipalities unions.
Motion:
That Halifax Regional Council:
1. Adopt the recommendations as outlined in the private and confidential staff report dated September 24, 2020; and 
2. Not release the private and confidential staff report dated September 24, 2020 to the public.

13.4 PROPERTY MATTER - Private and Confidential Report
A matter pertaining to providing instruction and direction to officers and employees of the Municipality pertaining to the acquisition / sale of land. 
Motion: 
That Halifax Regional Council adopt the recommendations as outlined in the private and confidential Councillor Request for Consideration form. 

14. NOTICES OF MOTION

15. ADJOURNMENT

 
INFORMATION ITEMS
September 29, 2020

________________________________________

1. Memorandum from the Chair of Audit and Finance Standing Committee dated September 16, 2020 re: First Quarter 2020/21 Financial Report [PDF]

2. Memorandum from the Acting Municipal Clerk dated September 21, 2020 re: Requests for Presentation to Council - None [PDF]

3. Memorandum from the Chair of Board of Police Commissioners dated September 9, 2020 re: Board of Police Commissioners Annual Report – 2019 [PDF]

4. Memorandum from the Chief Administrative Officer dated September 23, 2020 re: Diversity & Inclusion Framework Annual Report 2019/2020 [PDF]