February 5, 2018 Grants Committee

Agenda

1. CALL TO ORDER

2. APPROVAL OF MINUTES – January 8, 2018

3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND
    DELETIONS

4. BUSINESS ARISING OUT OF THE MINUTES
5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
6. CONSIDERATION OF DEFERRED BUSINESS – NONE

7. CORRESPONDENCE, PETITIONS & DELEGATIONS
7.1 Correspondence
7.2 Petitions
7.3 Presentations - None
8. INFORMATION ITEMS BROUGHT FORWARD – NONE

9. REPORTS/DISCUSSION
9.1 STAFF
9.1.1  Community Grants Program: Request for Extension of Grant Reporting Deadline - Sheet Harbour & Area Ground Search and Rescue (pdf)
Motion:
That the Grants Committee recommend that the Audit & Finance Standing Committee recommend that Regional Council:

1. Require Sheet Harbour & Area Ground Search and Rescue return the funds awarded in 2013 under
    the Community Grants Program, and in 2015 under the Volunteer Search and Rescue Grants Program
    in the total amount of $38,125.00 to be deposited to the General Contingency Reserve, Q421; and
2. Provide a grant to the Sheet Harbour & Area Ground Search & Rescue Society equivalent to the
    amount granted under the Community Grants Program and the Volunteer Search and Rescue Grants
    Program in the amount of $38,125.00 for the site preparation and construction of a garage, as a
    withdrawal from the General Contingency Reserve Q421 subject to the following conditions:
    (i)  Confirmation of land ownership by Sheet Harbour & Area Ground Search and Rescue, or an
         executed long-term lease agreement of 20 years between Sheet Harbour & Area Ground Search
         and Rescue and the land owner;
    (ii)  Provision of revised construction estimates and a construction start-date; and
   (iii)  Confirmation of the society’s cash contribution to the capital project, including the interest paid on
          the previous funding issued by HRM.

9.1.2 Tax Relief for Non-Profit Organizations Program: Fiscal Year 2017-18 (pdf)
Motion:
That the Grants Committee recommend that Regional Council:

1. Adopt the amendments to Administrative Order 2014-001-ADM, the Tax Relief for Non-Profit
    Organizations Administrative Order, as set out in Attachment 1 of this report, to repeal and replace
    Schedule 26, and to amend Schedule 29, of the Administrative Order at a combined estimated cost of
    $32,453 from Operating Account M311 Grants and Tax Concessions; and
2. Review the level of tax relief provided to the Kinsmen Club of Sackville, 71 First Lake Drive, and the
    MacDonald House Association, 4144 Lawrencetown Road, in fiscal year 2018-19.

10. ADDED ITEMS

11. DATE OF NEXT MEETING – March 5, 2018

12. ADJOURNMENT