September 21, 2022 Audit and Finance Standing Committee

Date:

Time: 10:00 a.m.

Location: Council Chambers, 3rd Floor of City Hall, 1841 Argyle Street

Agenda

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Contact the Municipal Clerk's Office no later than 4:30 p.m. on Tuesday, September 20, 2022.
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In your message, state that you wish to speak during Public Participation at the September 21, 2022 Audit and Finance Standing Committee meeting, and give your name and community of residence.

Option 2: During the meeting

During the meeting, after all the pre-registered speakers have been called, the Chair will call three times to ask if there is anyone else present who would like to speak. If you are present in the meeting room you can indicate your wish to speak at that time.

 

PLEASE NOTE:  All Standing Committee meetings will be audio and/or video recorded for the purpose of creating a record of the proceedings.   If you do not wish to be recorded, do not sign up to speak; you can provide a written submission via clerks@halifax.ca.

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1. CALL TO ORDER AND LAND ACKNOWLEDGEMENT

2. APPROVAL OF MINUTES – June 22 & June 27, 2022

3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

4. BUSINESS ARISING OUT OF THE MINUTES - NONE

5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS

6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS – NONE
9. NOTICES OF TABLED MATTERS – NONE

10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence 
10.2 Petitions
10.3 Presentations - None

11. INFORMATION ITEMS BROUGHT FORWARD – NONE

12. REPORTS
12.1 AUDITOR GENERAL – NONE

12.2 STAFF 
12.2.1 First Quarter 2022-23 Financial Report

Motion:
That the Audit & Finance Standing Committee forward the First Quarter 2022/23 Financial Report to Regional Council for their information.

12.2.2 Budget Increase to CP210013 - Park Development - New and Award RFT 22-401

Motion:
That the Audit & Finance Standing Committee recommend that Regional Council:

1.    Approve an unbudgeted withdrawal in the amount of $100,000 (net HST included) from Capital Fund Reserve Q526.

2.    Increase 2022/23 Capital Project Number CP210013 - Park Development - New, by $100,000 (net HST included); and,

3.    Award Tender No. 22-401, Unnamed Park 27 (Broad Street) Tennis Courts (Bedford) and Cole Harbour Common (Auburn Drive entrance) Parking Lot Upgrades (Cole Harbour) to the highest scoring bidder meeting the specifications, Ocean Contractors Limited, for a Total Tender Price of $454,452.32 (net HST included) with funding from Project Account No. CP210013 – Park Development – New and Project Account No. CP200001 – Park Recapitalization, as outlined in the Financial Implications section of this report.

12.2.3 Broad Street North Roundabout – Additional Funds 

Motion:
That the Audit and Finance Committee recommend that Halifax Regional Council;

1)    Approve a budget transfer of $2,205,000 from Capital Account CT190003 – Downtown Dartmouth Infrastructure Renewal to Capital Account CTU01006 – Bedford West Road Oversizing;

2)    Increase the amount of the March 1, 2022 Award of Alternative Procurement 22-1024 for the design and construction of a roundabout at the intersection of Larry Uteck Boulevard and Broad Street (North) to West Bedford Holdings Limited from a maximum value of $3,250,000 to a maximum value of $5,943,572 (net HST included) as outlined in the Financial Implications section of this report.

12.3 GRANTS COMMITTEE - NONE
12.4 MEMBERS OF STANDING COMMITTEE - NONE

13. MOTIONS - NONE

14. IN CAMERA (IN PRIVATE)
The Committee may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
14.1 In Camera (In Private) Minutes – June 22, 2022 

Motion:
THAT the In Camera (In Private) minutes of June 22, 2022 be approved as circulated. 

15. ADDED ITEMS

16. NOTICES OF MOTION

17. PUBLIC PARTICIPATION

18. DATE OF NEXT MEETING – October 19, 2022

19. ADJOURNMENT

INFORMATION ITEMS 

1.    Provincial Financial Condition Indicators Report


For further information regarding this meeting, please contact Annie Sherry, Legislative Assistant, at sherryan@halifax.ca or 902-943-8741.

To submit correspondence, email clerks@halifax.ca 
More information: https://www.halifax.ca/city-hall/regional-council/communicating-halifax-regional-council