July 31, 2018 Halifax Regional Council

Date:

Time: 10:00 a.m., Reconvene 6:00 p.m.

Location: Council Chamber, City Hall

Agenda

1. CALL TO ORDER

2. SPECIAL COMMUNITY ANNOUNCEMENTS & ACKNOWLEDGEMENTS

3. APPROVAL OF MINUTES – June 19, 2018

4. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

5. BUSINESS ARISING OUT OF THE MINUTES
6. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
7. MOTIONS OF RECONSIDERATION – NONE
8. MOTIONS OF RESCISSION – NONE
9. CONSIDERATION OF DEFERRED BUSINESS – NONE

10. NOTICES OF TABLED MATTERS – NONE

11. PUBLIC HEARINGS – 6:00 P.M.
11.1 Case 20151 – Amendments to the Halifax Municipal Planning Strategy and Associated Development Agreement for 31 and 33 Brewer Court, Halifax (Joint Public Hearing with Halifax and West Community Council)
- Report[PDF]
- Presentation [PDF]
Motion:
That Halifax Regional Council approve the proposed amendments to the Halifax Municipal Planning Strategy (MPS), as set out in Attachment A of the April 9, 2018 staff report.  

11.2 Case 20662 – Amendments to the Regional Municipal Planning Strategy, Regional Subdivision By-law and Sackville Land-Use By-law
- Report [PDF]
- Presentation [PDF]
Motion:
That Halifax Regional Council:
1. Approve the proposed amendments to the Regional Municipal Planning Strategy and Sackville Land Use By-law as set out in attachments A and B of the staff report dated May 7, 2018; and 
2. Refuse the proposed amendments to the Regional Subdivision By-law to extend the municipal water service boundary as shown on Map 4 of the staff report dated May 7, 2018.   

11.3 Case 20148 – Amendments to the Halifax Municipal Planning Strategy (MPS) and Halifax Peninsula Land Use By-law (LUB) and a proposed development agreement, to enable a 14-storey building on lands fronting Robie, Pepperell and Shirley Streets, Halifax (Joint Public Hearing with Halifax and West Community Council)
- Report [PDF]
- Applicant Presentation [PDF]
- Staff Presentation [PDF]
Motion:
That Halifax Regional Council adopt the proposed amendments to the Municipal Planning Strategy (MPS) and the Land-Use By-law for Halifax Peninsula, as set out in Attachments A and B of the staff report dated May 1, 2018.

Public Hearings - Frequently Asked Questions

12. CORRESPONDENCE, PETITIONS & DELEGATIONS
12.1 Correspondence 
12.2 Petitions

13. INFORMATION ITEMS BROUGHT FORWARD – NONE

14. REPORTS
14.1 CHIEF ADMINISTRATIVE OFFICER
14.1.1
Proposed Administrative Order 2017-006-ADM, Respecting Video Recording On Municipal Property [PDF]
Motion:
That Halifax Regional Council adopt Administrative Order 2017-006-ADM, Respecting Video Recording on Municipal Property, as set out in Attachment A of the staff report dated February 2, 2018. 

14.1.2 Award – Request For Proposal 18-083 Leased Accommodations [PDF]
Motion:
That Halifax Regional Council award Request For Proposal 18-083, Human Resources Leased Accommodations, to the highest scoring proponent, GWL Realty Advisors Inc., and authorize the Mayor and Municipal Clerk to enter into a lease agreement as outlined in Table 1 and the Financial Implications section of the Private and Confidential Information Report dated June 18, 2018, subject to approval by the Minister of Municipal Affairs.

14.1.3 Proposed Amendments to Administrative Order 29, Respecting HRM Civic Addressing Policies – CA0118 – Street Naming from November 1, 2017 – December 31, 2017  [PDF]
Motion:
That Halifax Regional Council adopt proposed amendments to Administrative Order 29, Respecting HRM Civic Addressing Policies as set out in Attachment A of the staff report dated April 16, 2018 in order to approve:
1. The naming of one new private lane as identified in Attachment A and Map 1 of the staff report dated April 16, 2018; 
2. The naming of two public streets as identified in Attachment A and Map 2 of the staff report dated April 16, 2018; and 
3. The renaming of a portion of Moose River Road to Mooseland Road as identified in Attachment A and Map 3 of the staff report dated April 16, 2018. 

14.1.4 Proposed Amendments to Administrative Order 29, Respecting HRM Civic Addressing - Case CA0120 - Street Naming from January 1, 2018 - March 31, 2018 [PDF]
Motion:
That Halifax Regional Council:
1. Approve the removal of the name Elsie Tolson from the commemorative names list for municipal assets; and, 
2. Approve the name Elsie Tolson as an approved heritage name as shown on Attachment A of the staff report dated June 18, 2018. 
It is also recommended that Halifax Regional Council adopt the proposed amendments to Administrative Order 29, Respecting HRM Civic Addressing Policies as set out in Attachment A of the staff report dated June 18, 2018 in order to approve:
3. the naming of three new private lanes as identified in Attachment A and Maps 1, 2, & 3 of the staff report dated June 18, 2018; 
4. the naming of four public streets as identified in Attachment A and Maps 4, 5, & 6 of the staff report dated June 18, 2018; 
5. the renaming of the public street, Douglas Drive, Halifax to Mistletoe Lane, Halifax as identified in Attachment A and Map 7 of the staff report dated June 18, 2018; 
6. the modification to the spelling of Pinegrove Drive, Halifax to Pine Grove Drive, Halifax as identified in Attachment A of the staff report dated June 18, 2018; and, 
7. the retirement of the street name Bright Place, Halifax as identified in Attachment A and Map B of the staff report dated June 18, 2018. 

14.1.5 2018-19 Budgets and Business Plans for Area-Rated Services [PDF]
Motion:
That Halifax Regional Council:
1. Approve the attached Resolution to Approve Area Rates and Amend the Approved Operating Budget for Fiscal 2018-19 (Appendix A of the staff report dated July 10, 2018), Schedule of Area Tax Rates (Appendix B of the staff report dated July 10, 2018), and Budgeted Revenues (Appendix C of the staff report dated July 10, 2018), and, 
2. Direct staff to process those grants proposed by Lakeview – Windsor Junction – Fall River Ratepayers Association (LWF) that are included in Table One of the staff report dated July 10, 2018. 

14.1.6 2018-2019 Events East Business Plan/Budget [PDF]
Motion:
That Halifax Regional Council approve the 2018-2019 Events East Business Plan for the Halifax Convention Centre Corporation, submitted to the municipality June 25, 2018, as set out in Attachment A of the staff report dated June 25, 2018.  

14.1.7 Proposed Administrative Order SC-88, Respecting Closure of Parcel 1 – Portion of Bedford Highway - Declaration of Surplus Property, Street Closure and Property Disposal  [PDF]
Motion:
That Halifax Regional Council:
1. Declare the portion of the Bedford Highway right-of-way, Halifax, shown as Parcel 1 in Attachment “A” of the staff report dated June 19, 2018, (“Parcel”) surplus to municipal requirements, and categorize Parcel 1, as ‘Extraordinary’, as per Administrative Order 50; and
2. Approve Administrative Order SC-88 in Attachment “B” of the staff report dated June 19, 2018, to close that portion of Bedford Highway shown as Parcel 1 of the staff report dated June 19, 2018. 

14.1.8 Organics Management Request for Proposal and Facility Operation Contract Extension  [PDF]
Motion:
That Halifax Regional Council: 
1. Direct staff to issue an Organics Management Request For Proposal to prequalified vendors in accordance with the RFP Key Terms (Attachment A) and scoring Matrix (Attachment B) described in the staff report dated June 12, 2018; and 
2. Approve an up to two-year extension for the operations of the Halifax Ragged Lake Source Separated Composting Facility by AIM Environmental as provided for within RFP No. 16-043; 
3. Direct the Chief Administrative Officer to negotiate and enter into a Fourth Renewal Agreement with the Miller Compost Corporation as per the key terms and conditions as outlined in the staff report dated June 12, 2018; 
4. Direct staff to return to Halifax Regional Council to award the Organics Management and Processing RFP. 

14.1.9 Case 21331 - Amendments to the Regional Plan and Land Use By-Laws for Cannabis-Related Land Uses [PDF]
Motion: 
That Halifax Regional Council give First Reading to consider the proposed amendments to the Regional Municipal Planning Strategy and all Land-Use By-laws, as set out in Attachments A and B of the staff report dated June 27, 2018, to introduce policies and regulations for cannabis-related land uses, and schedule a public hearing.

14.1.10 Navigator Street Outreach Program  [PDF]
Motion:
That Halifax Regional Council:
1. Approve a contribution of twenty-five thousand dollars ($25,000) from Cost Centre M310 to the Downtown Dartmouth Business Commission and North End Business Association to establish a pilot initiative similar to the Navigator Street Outreach Program for fiscal year 2018/2019; and,
2. Authorize the Mayor and Municipal Clerk to execute a Grant Agreement between the Downtown Dartmouth Business Commission, the North End Business Association and Halifax Regional Municipality, with terms and conditions acceptable to the Chief Administrative Officer and subject to review and approval as to form and authority by Legal Services, 
contingent upon $50,000 in Provincial funding being secured through the Building Vibrant Communities (BVC) Grants Program.

14.1.11 Federal Infrastructure Framework Phase 2 Projects [PDF]
Motion:
That Halifax Regional Council submit the following for inclusion in the three-to-five year Provincial infrastructure funding framework under development:
• 27 projects with an estimated total cost range of $318.2M to $386.4M under Public Transit Infrastructure Fund; 
• 24 projects with an estimated total cost of $296.9M under the Green Infrastructure Fund: Climate Change Stream;
• 4 projects with an estimated total cost range of $14.5M to $17M under the Green Infrastructure Fund: Adaptation, Resilience & Danger Mitigation Stream; 
• 15 projects with an estimated total cost range of $290.55M under the Green Infrastructure Fund: Environmental Quality Stream, with the Herring Cove water servicing project noted as HRM’s top water and wastewater priority project; and 
• 10 projects with an estimated total cost of $142M under the Communities, Culture and Recreation Fund, 
as outlined in the staff report dated June 18, 2018.
 

14.2 COMMUNITY PLANNING AND ECONOMIC DEVELOPMENT STANDING COMMITTEE 
14.2.1
Proposed Amendments to Administrative Order 2014-002-ADM Respecting the Heritage Incentives Program  [PDF]
Motion:
That Halifax Regional Council:
1.  Adopt the proposed amendments to Administrative Order 2014-002-ADM as outlined in Attachment 2 of the staff report dated May 8, 2018 so as to:
a) Change the intake period for applications under the Heritage Incentives Program from the current intake period of January 1st through March 31st to September 1st through December 1st of each year;
b) Change the deadline for staff to provide a recommendation to the Heritage Advisory Committee on eligible grant applications from June 30th to March 1st of each year in order to better align approval of funding with the start of the fiscal year.
c) Prioritize applicants in future years if they were previously approved for funding and were unable to commence their approved work during that year so long as they notify the municipality in writing by July 1st of the year they were initially approved for funding.
2. Retain the current approval process for the Amendments Respecting the Heritage Incentives Program which is referred to Regional Council for ultimate approval under Administrative Order 2014-002-ADM.

14.2.2 Mobile Food Market – Long Term Support  [PDF]
Motion: 
That Halifax Regional Council: 
1. Approve the continued support for the Mobile Food Market through in-kind contributions for Years 3-5 (2018-2019 to 2020-2021), as outlined in the staff report dated May 18, 2018, including the addition of a staff member to the Mobile Food Market Advisory Team in Year 3 (2018-2019); 
2. Authorize the CAO to approve and enter into agreements with Mobile Food Market partners regarding the use of HRM transit and fleet vehicles; 
3. Direct staff to evaluate the option of donation of an HRM vehicle in Year 4 (2019-2020); and 
4. Direct staff to explore further options, and report to Council in Year 5 (2020-2021) with a recommendation for Council’s consideration, regarding the long-term support of the Mobile Food Market.

14.2.3 Affordable Housing Work Plan [PDF]
Motion:
That Halifax Regional Council direct staff to proceed with the initiatives contained in the Affordable Housing Work Plan, as set out in Attachment B of the staff report dated June 21, 2018. 
 

14.3 AUDIT AND FINANCE STANDING COMMITTEE
14.3.1
Budget Increase to Fire Apparatus Fleet Expansion (CE010004) [PDF]
Motion:
That Halifax Regional Council:
1. Approve an increase to Project Account CE010004 – Fire Apparatus Fleet Expansion in the amount of $367,400; and
2. Approve an unbudgeted withdrawal in the amount of $367,400 from the Obligation Reserve, Fleet Vehicles and Equipment reserve Q531, as outlined in the Financial Implications section of the staff report dated May 7, 2018.

14.3.2 Proposed Amendments to Administrative Order 2014-001-ADM, Tax Relief for Non-Profit Organizations: Proposed Renewal of Tax Relief for Leases Removed from Administrative Order 2014-001-ADM Schedules – Fiscal Year 2018 [PDF]
Motion:
That Halifax Regional Council approve a grant for the six (6) organizations listed in Table 1 of the staff report dated March 14, 2018 for fiscal year 2018-19, effective April 1, 2018, unless otherwise stated, at an estimated combined cost of $52,251 from Account M311-8006 (Grants and Tax Concessions).

14.3.3 2017-18 Year End Financial Statements [PDF]
Motion:
That Halifax Regional Council approve: 
1. The Consolidated Financial Statements of the Halifax Regional Municipality for the year ended March 31, 2018;
2. The Statement of General Rate Surplus of the Halifax Regional Municipality for the year ended March 31, 2018;
3. Transfers of $17,260,060, as outlined below, to reduce the general rate surplus to zero:
•    Police Officer on the Job Injury Reserve, Q411     $    100,000
•    Multi-District Facilities Reserve, Q546         $ 5,370,000
•    Convention Centre Reserve, Q521             $ 2,000,000
•    General Contingency Reserve, Q421        $ 9,790,060
4. The financial statements of the Halifax Regional Municipality Miscellaneous Trust Funds for the year ended March 31, 2018; and,
5. The appointment of KPMG to be the External Auditors for the fiscal year ended March 31, 2019.
 

14.4 NORTH WEST COMMUNITY COUNCIL
14.4.1
Lakeview – Windsor Junction – Fall River (LWF) Ratepayers Association Community Grant Program – Seniors Friendly Group [PDF]
Motion:
That Halifax Regional Council authorize a $5000 one-time Community Grant from the LWF Ratepayers Association Common Area Rate to the Seniors Friendly Group to enhance opportunities for residents to participate in community trips geared toward seniors.
 

14.5 GRANTS ADVISORY COMMITTEE
14.5.1
Proposed Amendments to Administrative Order 2014-001-ADM, Tax Relief for Non-Profit Organizations Program - Fiscal Year 2018-19 Part 1 Proposed Amendments to Schedules [PDF]
Motion:
1. Approve renewal of tax relief for 668 properties as listed in Schedules 26 to 30 as detailed in Attachment 1 of the revised Information Report “Tax Relief for Non-Profit Organizations: Fiscal Year 2018-19 - Part 2 Renewal of Tax Relief” dated April 20, 2018, and included in Attachments 1 through 5 of the revised staff 
recommendation report dated April 20, 2018, effective April 1, 2018, unless stated otherwise, at an estimated combined cost of $3,755,688 from Operating Account M311-8006; 
2. Approve the addition of 44 properties to Administrative Order 2014-001-ADM as detailed in the Discussion section of the April 20, 2018 revised staff recommendation report at an estimated combined cost of $160,525 from Operating Account M311-8006; and
3. Adopt the amendments to Administrative Order 2014-001-ADM as set out in Attachment A through E in Attachment 1 of the revised staff recommendation report dated April 20, 2018 which will repeal and replace Schedules 26, 27, 28, 29 and 30 of the Administrative Order. 
 

14.6 MEMBERS OF COUNCIL
14.6.1 Councillor Austin
– Consent Agendas [PDF]
Motion:
That Halifax Regional Council request a staff report on amending Administrative Order 1 to introduce Consent Agendas at Regional Council.
 

15. MOTIONS
15.1 Councillor Outhit 
Motion: 
That Halifax Regional Council provide a staff report on the feasibility of granting an encroachment for a private pool infrastructure onto park property by the homeowner at 128 William Borrett Terrance, Bedford. 
 

16. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19     of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
 
16.1 In Camera (In Private) Minutes – June 19, 2018 
Motion: 
That the In Camera (In Private) minutes of June 19, 2018 be approved as circulated.

Private and Confidential Information Items
1. Private and Confidential In Camera (In Private) Information Report - re: Request For Proposal 18-083 Leased Accommodations
 

17. ADDED ITEMS

17.1 Councillor Austin – Amendments to Nuisances By-law regarding tobacco [PDF]
Motion: 
That Halifax Regional Council request a staff report on amending the Nuisance By-law, N-303, to remove tobacco from the restrictions on smoking on municipal property as suggested in option 3 in the staff report of June 19, 2018. 

16. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19     of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:

16.2 Councillor Mancini - PROPERTY MATTER – Buy-Back Agreement – Private and Confidential Report 
 
 

18. NOTICES OF MOTION

19. ADJOURNMENT

________________________________________
 
INFORMATION ITEMS
July 31, 2018

1. Information Report from the Chair of Halifax Water Board dated July 16, 2018 re: Halifax Water 2017/18 Accountability/Financial Results Report [PDF]

2. Information Report from the Acting Director of Finance & Asset Management and Chief Administrative Officer dated July 9, 2018 re: Award of Contracts – Quarterly Report – April 1, 2018 to June 30, 2018 [PDF]

3. Information Report from the Chair of the Audit and Finance Standing Committee dated July 19, 2018 re: Investment Activities - Quarter ending March 31, 2018 [PDF]

4. Information Report from the Chair of the Audit and Finance Standing Committee dated July 19, 2018 re: Investment Policy Advisory Committee Report - Quarter ending March 31, 2018 [PDF]

5. Information Report from the Chair of the Audit and Finance Standing Committee dated July 19, 2018 re: Fourth Quarter 2017-18 Financial Report [PDF]

6. Memorandum from the Municipal Clerk dated July 24, 2018 re: Requests for Presentation to Council - None [PDF]

7. Information Report from the Director of Human Resources and the Office of Diversity and Inclusion dated July 19, 2018 re: Employment Systems Review  [PDF]