June 15, 2016 Audit and Finance Standing Committee

Date:

Time: 10:00 a.m.

Location: Council Chamber, 3rd Floor City Hall, 1841 Argyle Street, Halifax

Agenda

1.    CALL TO ORDER

2.    APPROVAL OF MINUTES – None

3.    APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

4.    BUSINESS ARISING OUT OF THE MINUTES
5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
6.    MOTIONS OF RECONSIDERATION – NONE
7.    MOTIONS OF RESCISSION – NONE
8.    CONSIDERATION OF DEFERRED BUSINESS

9. NOTICES OF TABLED MATTERS – NONE
10.    CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1    Correspondence 
10.2    Petitions
10.3    Presentations

11.    INFORMATION ITEMS BROUGHT FORWARD 

12.    REPORTS
12.1    STAFF 

12.1.1    Award RFP 15-190 HRP Facility Replacement Business Case [PDF]

Motion:

That the Audit & Finance Standing Committee recommend that Halifax Regional Council:

1.    Award RFP P15-190 HRP Facility Replacement Business Case to the highest-scoring proponent, Rebanks, Pepper and Littlewood Architects Ltd. for a total cost of $ 202,106 (net HST included);

2.    Approve an unbudgeted withdrawal in the amount of $202,106 from the Potential Strategic Project Reserve, Q126, as outlined in the Financial Implications section of the staff report dated April 4, 2016.

12.1.2    Fourth Quarter 2015/2016 Financial Report  [PDF]
 
12.1.3 Year End Financial Statements [PDF]

Motion:

That the Audit and Finance Standing Committee forward the following to Halifax Regional Council for their approval:

1)    The financial statements of the Halifax Regional Municipality Miscellaneous Trust Funds for the year ended March 31, 2016;

2)    The Consolidated Financial Statements of the Halifax Regional Municipality for the year ended March 31, 2016;

3)    The Statement of General Rate Surplus of the Halifax Regional Municipality for the year ended March 31, 2016; and,

4)    Transfers of $5,430,627, as outlined below, to reduce the general rate surplus to zero:
o    Capital Project CTU00530, Mount Hope Interchange    $4,234,678
o    Police Officer On the Job Injury reserve, Q323    $ 50,000
o    Capital Surplus reserve, Q103    $ 214,000
o    Operating Surplus reserve, Q328    $ 931,949

5)    The appointment of KPMG to be the External Auditors for the fiscal year ended March 31, 2017.

12.1.4    Change to Capital Funding Allocation for Saint Margaret’s Bay Area Rails to Trails Association [PDF]
Motion:

That the Audit and Finance Committee recommend that Regional Council change the designation of capital funding to be provided to the St. Margaret’s Bay Area Rails to Trails Association (SMBARTA) from “planning” to “recapitalization

12.1.5    Dartmouth Heritage Museum Society – Funding Source [PDF]
Motion:

That the Audit & Finance Standing Committee recommend that Regional Council approve an additional $50,000 in funding for Dartmouth Heritage Museum Society for the 16/17 fiscal year funded from the Operating Surplus Reserve, Q328.

12.2    OFFICE OF THE AUDITOR GENERAL – NONE 

12.3    INVESTMENT POLICY ADVISORY COMMITTEE 

12.4    GRANT COMMITEE – NONE

12.5    SPECIAL EVENTS ADVISORY COMMITTEE – NONE

12.6    MEMBERS OF THE AUDIT & FINANCE STANDING COMMITTEE – NONE

13.    MOTIONS

14.    IN CAMERA (IN PRIVATE) – NONE

15.    ADDED ITEMS

16.    NOTICES OF MOTION

17.    PUBLIC PARTICIPATION

18.    DATE OF NEXT MEETING – July 20, 2016 (If required)

19.    ADJOURNMENT 
 
INFORMATION ITEMS

1.    Memorandum from the Legislative Assistant, dated June 8, 2016 re: Requests for Presentation – None  [PDF]