June 21, 2017 Audit and Finance Standing Committee

Agenda

1.CALL TO ORDER

2. APPROVAL OF MINUTES –  May 17, 2017

3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND
DELETIONS

4. BUSINESS ARISING OUT OF THE MINUTES - NONE 
5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS- NONE
9. NOTICES OF TABLED MATTERS – NONE
10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence - None

10.2 Petitions

10.3 Presentations:
10.3.1 Overview of Internal Control Environment – Staff Presentation [PDF]

11. INFORMATION ITEMS BROUGHT FORWARD - NONE
 
12. REPORTS
12.1 FINANCE AND RISK MANAGEMENT:

12.1.1 Fourth Quarter 2016/17 Financial Report
- Report [PDF]
- Presentation [PDF]
Motion:
The Audit and Finance Standing Committee forward the Fourth Quarter 2016/17 Financial Report to Regional Council for information.

12.1.2 Year End Audited Financial Statements 
- Report [PDF]
- Presentation [PDF]
            - Financial Statement Presentation – Management
            - Financial Statement – Audit Opinion and Report
            - Questions by Standing Committee of External Auditors
            - Motion by Standing Committee to Accept Financial Statements

Motion:
The Audit and Finance Standing Committee recommend that Halifax Regional Council approve:

1)The Consolidated Financial Statements of the Halifax Regional Municipality for the year ended
March 31, 2017;
2)  The Statement of General Rate Surplus of the Halifax Regional Municipality for the year ended
March 31, 2017;
3) Transfers of $2,164,945, as outlined below, to reduce the general rate surplus to zero:
• Police Officer On the Job Injury Reserve, Q411   $     80,000
• Landfill Closure and Post Closure Costs Reserve, Q506  $   318,300
• Operating Stabilization Reserve, Q416    $   374,000
• General Contingency Reserve, Q421    $1,392,645
4) The financial statements of the Halifax Regional Municipality Miscellaneous Trust Funds for the year ended March 31, 2017, and,
5) That KPMG continue as the External Auditor until the tender for external audit services is awarded for fiscal year 2017/18.

12.2 INVESTMENT REPORTS: NONE 

12.3 AUDITOR GENERAL:
12.3.1 Contract Management
- Report [PDF]
- Presentation [PDF]

12.4 STAFF: NONE
  
12.5 GRANTS COMMITTEE: NONE

12.6 SPECIAL EVENTS ADVISORY COMMITTEE: NONE
 
12.7 COMMITTEE MEMBERS: NONE
    
13. MOTIONS - NONE

14. IN CAMERA (IN PRIVATE)
The Committee may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:

14.1 Legal Matter
A matter pertaining to litigation or potential litigation in regard to information disclosure that could reasonably be expected to prejudice the interests of the Municipality.

14.1.1 Legal Matter – Verbal Update – Private and Confidential
Motion:
The Audit and Finance Standing Committee convene to in camera (in private) to address the matter.

15. ADDED ITEMS

16. NOTICES OF MOTION 

17. PUBLIC PARTICIPATION

18. DATE OF NEXT MEETING –  July 19, 2017 (if required)

19. ADJOURNMENT 

INFORMATION  ITEMS

Memorandum dated June 5, 2017 from the Director of Finance and Asset Management RE MBNCanada Program Overview [PDF]
Memorandum dated June 14, 2017 from the Legislative Assistant RE Presentation Requests - None [PDF]