October 18, 2017 Audit and Finance Standing Committee

Date:

Time: 10:00 a.m.

Location: Council Chamber, City Hall

Agenda

1.CALL TO ORDER

2. APPROVAL OF MINUTES –  September 20, 2017; and Special Meeting of September 19, 2017

3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND
DELETIONS

Addition:

15.1  Fall River Water Servicing - Municipal Contribution (pdf)

4. BUSINESS ARISING OUT OF THE MINUTES - NONE 
5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS- NONE
9. NOTICES OF TABLED MATTERS – NONE
10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence - None
10.2 Petitions
10.3 Presentations: None

11. INFORMATION ITEMS BROUGHT FORWARD
11.1 MBNCanada Program Overview (requested by Councillor Whitman at the June 21, 2017 meeting) PDF
 
12. REPORTS
12.1 FINANCE AND RISK MANAGEMENT:
12.1.1 Write-off of Uncollectable Accounts – Sackville Sports Stadium PDF
Motion:
The Audit and Finance Standing Committee:
1. Recommend to HRM Regional Council that the total outstanding accounts receivable of the Sackville Sports Stadium in the amount of $295,032.74 comprised of $295,032.74 principal and $0.00 interest be formally written out of the books of account; and

2. Forward the private and confidential In Camera report “Write-off of Uncollectible Accounts – Sackville Sports Stadium - Details” to HRM Regional Council as an In Camera Information Report, and that the report not be released to the public.

12.2 INVESTMENT REPORTS: 
12.2.1  Investment Policy Advisory Committee Report – Quarter ending June 30, 2017 PDF
Motion:
The Audit and Finance Standing Committee forward the report to Halifax Regional Council as an information item.

 

12.2.2  Investment Activities – Quarter ending June 30, 2017 (Staff Report) PDF
Motion:
The Audit and Finance Standing Committee forward the report to Halifax Regional Council as an information item.
         
12.3 AUDITOR GENERAL: NONE

12.4 STAFF:
12.4.1  WE Day Atlantic Funding Source Confirmation PDF
Motion:
THAT the Audit and Finance Committee recommend Halifax Regional Council:
1.  Approve funding in the amount of $27,500 from the General Contingency Reserve, Q421, for 2017/18 to maintain the total grant amount of $65,000 for WE Day Atlantic; and

2.  Approve funding in the amount of $27,500 from the General Contingency Reserve, Q421, for 2018/19 to maintain the total grant amount of $65,000 for WE Day Atlantic.

12.4.2  Halifax Community Road Train Funding PDF
Motion:
The Audit and Finance Standing Committee recommend to Regional Council that the Halifax Regional Municipality use funds from M310 - 8004 to provide a grant of $50,000 to the Halifax Community Road Train Society to support the 2017 operation of the Community Road Train service
  
12.5 GRANTS COMMITTEE: NONE

12.6  SPECIAL EVENTS ADVISORY COMMITTEE: NONE
 
12.7 COMMITTEE MEMBERS: NONE
    
13. MOTIONS - NONE

14. IN CAMERA (IN PRIVATE)
Private and Confidential Information Item:

1. Private and Confidential In Camera (In Private) Information Report - re: Write-off of Uncollectible Accounts – Sackville Sports Stadium - Detail

15. ADDED ITEMS

16. NOTICES OF MOTION 

17. PUBLIC PARTICIPATION

18. DATE OF NEXT MEETING –  November 15, 2017

19. ADJOURNMENT 

INFORMATION  ITEMS

1.  Memorandum dated September 15, 2017 from the A/Director of Finance and Asset Management/CFO re Status Update on 2013 Auditor General’s Report on ABC’s. PDF

2.  Information RE Budget and Forecast Process – Office of the Auditor General PDF

3. Memorandum dated October 12, 2017 from the Legislative Assistant RE Presentation Requests - None PDF