Date:
Time: Immediately following the Audit Committee
Location: Virtual Meeting
Agenda
1. CALL TO ORDER
2. APPROVAL OF MINUTES – June 16, 2021
3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS
4. BUSINESS ARISING OUT OF THE MINUTES
5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS – NONE
9. NOTICES OF TABLED MATTERS – NONE
10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence
10.2 Petitions
10.3 Presentations – None.
11. INFORMATION ITEMS BROUGHT FORWARD – NONE
12. REPORTS
12.1 AUDITOR GENERAL - NONE
12.2 STAFF
12.2.1 Investment Activities – Quarter ending March 31, 2021
Motion:
That the Audit and Finance Standing Committee forward this report to Halifax Regional Council as an information item.
12.2.2 Dartmouth Common Splash Pad Budget Increase & Tender Award
Motion:
That the Audit and Finance Standing Committee recommend that Regional Council:
1. Approve an unbudgeted withdrawal in the amount of $200,000 (net HST included), from the Capital Fund Reserve, Q526;
2. Increase 2021/22 Capital Project Number CP210008 – Splash Pads, by $200,000 (net HST included);
3. Increase 2021/22 Capital Project Number CP210008 – Splash Pads by $110,000 (net HST Included), with no change to the net budget; funding from the Dorothy and Dan Gibson Foundation (c/o Friends of Dartmouth Splash Pad & Park); and,
4. Award Request for Proposal No. 21-099, Design-Build Dartmouth Common Splash Pad to the highest scoring proponent, Lindsay Construction, at a cost of $815,436 (net HST included) with funding from Project Account No. CP210008 – Splash Pads, CCV02405,CCV02505 - District 5 Discretionary Funds, and CCV02406/CCV02506 – District 6 Discretionary Funds, as outlined in the Financial Implications section of this report.
12.2.3 Funding Options for Merchant Validation Program
Motion:
That the Audit and Finance Standing Committee recommend that Halifax Regional Council approve an increase to the Merchant Validation Program for a period of 3 months for a total 2021/22 operating budget of up to $200,000, as detailed in the Financial Implications section of this report.
12.2.4 Budget Changes – Road Safety Improvement – Traffic Calming Program
Motion:
That the Audit and Finance Standing Committee recommend that Halifax Regional Council:
1. Approve a budget transfer of $215,000 from capital account CT180003 – Traffic Signal Re-lamping to capital account CT190006 – Road Safety Improvement; and
2. Approve a budget transfer of $385,000 from capital account CR200005 – Road Ops & Construction – State of Good Repair to capital account CT190006 – Road Safety Improvement.
12.3 GRANTS COMMITTEE – NONE
12.4 COMMITTEE MEMBERS - NONE
13. MOTIONS – NONE
14. IN CAMERA (IN PRIVATE) – NONE
15. ADDED ITEMS
16. NOTICES OF MOTION
17. PUBLIC PARTICIPATION
18. DATE OF NEXT MEETING – August 18, 2021
19. ADJOURNMENT
INFORMATION ITEMS – NONE