Chief Administrative Officer

You can submit a request online for any of the information or records listed in this Routine Disclosure Plan. Before submitting an application (Link to new form) for routine access, remember:

1.  A request submitted through a Request for Routine Access must be for a reasonable quantity of records – no more than 50 pages, otherwise an Access to Information Application will be required.
2.  The records will be processed within a reasonable time frame, but no later than 30 days from the receipt of application.
3.  Routine Disclosure Plans and Requests for Routine Access apply to information created after November 2012.

Records available through active dissemination for the Chief Administrative Officer (CAO) include:

General records:

• General overview of the business unit
•  Contact information for Mayor, Councillors and business unit staff
•  Links to relevant legislation

CAO-specific records:

•  Councillor name by district and district maps
•  Councillor compensation records
•  Membership, schedules, minutes, agendas and reports, and video for Regional Council Meetings
•  Membership, schedules, minutes, agendas and reports for Community Council Meetings
•  Membership, schedules, minutes, agendas and reports for Standing Committee Meetings
•  Membership, schedules, minutes, agendas and reports for Advisory Committee Meetings
•  Council, Community Council, Standing Committee and Advisory Committee procedures
•  HRM External Board membership and appointment procedures
•  Municipal and School Board Elections background, procedure, and voter and candidate information
•  Municipal and School Board Election results
•  Municipal Elections Campaign Contribution records (2008 to present)
•  Access and Privacy obligations
•  Municipal Archive access information and procedures
•  HRM Economic Strategy summary description and approved plan
•  Current versions of active Municipal Legislation
•  District Boundary Review information and procedures (during review period)
•  A summary of access to information requests received by the Access and Privacy Office

Records available through routine access include:

General records:

•  Generic information about current benefits and hours of work
• Current job descriptions, salary ranges or hourly rate, classification of positions
•  Employee Expense Reports for current fiscal year – either monthly totals or current year-to-date totals
•  Expenditure reports, by cost element (salaries, office supplies, travel, etc.), for a maximum of four cost elements per year per requestor

CAO-specific records:

•  Archived Council records such as agendas, minutes and reports
•  Archived Community Council records such as agendas, minutes and reports
•  Archived Standing and Advisory records such as agendas, minutes and reports
•  Correspondence or petitions related to matters before Council, Community Councils, Boards and/or Committees (current or archival)
•  Councillor discretionary and district capital spending records
•  Elected officials’ mileage re-imbursement claims and travel expenses
•  Meeting Logs for In Camera meetings held by Regional Council, Community Councils, Standing Committees, and Advisory Committees
•  Record of Conflict of Interest Declarations for Regional Council, Community Councils, Standing Committees, and Advisory Committees
•  Outdated, inactive, and previous versions of Municipal legislation, including former Municipal Units
•  Municipal Elections Campaign Contribution records (Prior to 2008)
•  CAO procurement award reports

The CAO will continue to review information which may be provided under the Routine Access Policy and will update this Disclosure Plan accordingly.