Date:
Time: 10:00 a.m.
Location: Virtual
Agenda
1. CALL TO ORDER
2. APPROVAL OF MINUTES – February 24, 2020 and April 14, 2020
3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND
DELETIONS
4. BUSINESS ARISING OUT OF THE MINUTES – NONE
5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS
6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS – NONE
9. NOTICES OF TABLED MATTERS – NONE
10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence
10.2 Petitions
10.3 Presentations
10.3.1 Juanita Peters, Executive Director, and Lyle Grant, President, Africville Heritage Trust
“Africville Heritage Trust – The Spirit Lives On” [PDF]
- Presentation [PDF]
11. INFORMATION ITEMS BROUGHT FORWARD – NONE
12. REPORTS
12.1 STAFF
12.1.1 Councillor Appointments to Boards and Committees [PDF]
Motion:
That Executive Standing Committee:
1. Nominate one (1) Member of Council to the Women’s Advisory Committee for a term to November 2022 and
2. Nominate up to three (3) Members of Council to the Accessibility Advisory Committee for a term to November 2022.
12.1.2 Proposed 2021 Executive Standing Committee Meeting Schedule [PDF]
Motion:
That Executive Standing Committee approve the proposed 2021 meeting schedule as outlined in Attachment 1 of the staff report dated January 11, 2021.
12.2 WOMEN’S ADVISORY COMMITTEE
12.2.1 Amendments to the Women’s Advisory Committee Terms of Reference – Section 6 of Administrative Order Number 2019-004-GOV [PDF]
Motion:
That the Executive Standing Committee request a staff report with respect to amendments to Administrative Order Number 2019-004-GOV Respecting the Women’s Advisory Committee in the Halifax Regional Municipality, to include women from racialized communities as part of the Committee complement.
12.3 DESIGN REVIEW COMMITTEE
12.3.1 Amendments to the Design Review Committee’s Terms of Reference - Section 4 of the Downtown Halifax Land Use By-law [PDF]
Motion:
That Executive Standing Committee request a staff report respecting amendments to the Design Review Committee’s Terms of Reference in section 4 of the Downtown Halifax Land Use By-law with respect to the length of terms for members and to consider the possibility of automatically renewing terms for a one- or two-year period.
12.4 MEMBERS OF EXECUTIVE STANDING COMMITTEE
12.4.1 Councillor Mason - Accessibility Impact Section for Staff Reports [PDF]
Motion:
That Executive Standing Committee requests a staff report regarding the inclusion of an “Accessibility Impact” section in all staff reports.
12.4.2 Councillor Mason – Councillor Code of Conduct – Operational Issues [PDF]
Motion:
That Executive Standing Committee requests a staff report and recommendations with respect to updates to the Councillor Code of Conduct and any other policies that might be needed to ensure clear guidelines are in place with respect to the limited role of Councillors in the general administration of the business the Municipality.
13. MOTIONS – NONE
14. IN CAMERA (IN PRIVATE)
Council may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:
14.1 In Camera (In Private) Minutes – February 24, 2020 and April 14, 2020
Motion:
That the In Camera (In Private) minutes of February 24, 2020 and April 14, 2020 be approved.
14.2 PERSONNEL MATTERS – Private and Confidential Reports
Citizen and Councillor appointments to boards and committees in keeping with the Public Appointment Policy adopted by Regional Council in August 2011, to be found at https://www.halifax.ca/city-hall/boards-committees-commissions/volunteer-boards-committees/public-appointment-policy
14.2.1 Public Appointment to Halifax Regional Library Board
Motion:
That the Executive Standing Committee:
1. Adopt the recommendations as outlined in the private and confidential staff report dated January 11, 2021; and
2. Direct that the staff report dated January 11, 2021 be maintained as private and confidential.
14.2.2 Public Appointments to Metropolitan Regional Housing Authority
Motion:
That the Executive Standing Committee:
1. Adopt the recommendations as outlined in the private and confidential staff report dated January 11, 2021; and
2. Direct that the staff report dated January 11, 2021 be maintained as private and confidential.
14.2.3 Public Appointments to Design Review Committee
Motion:
That the Executive Standing Committee:
1. Adopt the recommendations as outlined in the private and confidential staff report dated January 12, 2021; and
2. Direct that the staff report dated January 12, 2021 be maintained as private and confidential.
14.2.4 Public Appointment to Halifax Port Authority
Motion:
That the Executive Standing Committee:
1. Adopt the recommendations as outlined in the private and confidential staff report dated January 13, 2021; and
2. Direct that the staff report dated January 13, 2021 be maintained as private and confidential.
15. ADDED ITEMS
16. NOTICES OF MOTION
17. DATE OF NEXT MEETING – February 22, 2021 (proposed)
18. ADJOURNMENT
INFORMATION ITEMS
1. Memorandum from the Legislative Assistant dated January 14, 2021 re: Presentation Requests [PDF]
2. Memorandum from the Executive Director, Corporate & Customer Services dated December 1, 2020 re: Emergency Generators at Strategic HRM Locations [PDF]