November 28, 2018 Audit and Finance Standing Committee

Date:

Time: 10:00 a.m.

Location: Halifax Hall, 2nd Floor City Hall, 1841 Argyle Street, Halifax

Agenda

1. CALL TO ORDER

2. APPROVAL OF MINUTES –  October 17, 2018

3. APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

4. BUSINESS ARISING OUT OF THE MINUTES

5. CALL FOR DECLARATION OF CONFLICT OF INTERESTS

6. MOTIONS OF RECONSIDERATION – NONE
7. MOTIONS OF RESCISSION – NONE
8. CONSIDERATION OF DEFERRED BUSINESS – NONE
9. NOTICES OF TABLED MATTERS – NONE

10. CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence
10.2 Petitions

11. INFORMATION ITEMS BROUGHT FORWARD - NONE

12. REPORTS
12.1 AUDITOR GENERAL
12.1.1 Halifax Transit Bus Maintenance Audit

- Report [PDF]

- Presentation [PDF]

12.2 FINANCE AND RISK MANAGEMENT
12.2.1 Second Quarter 2018-19 Financial Report [PDF]

- Presentation [PDF]
Motion:
That the Audit and Finance Standing Committee forward the Second Quarter 2018/19 Financial Report dated November 21, 2018 to Halifax Regional Council for their information.

12.3 INVESTMENT REPORTS – NONE

12.4 STAFF
12.4.1 Cogswell District Redevelopment 60% Design Review – Funding for Flood Mitigation Measures Adjacent to Karlson’s Wharf and Casino Nova Scotia – Supplementary Report [PDF]
Motion:
That the Audit and Finance Standing Committee recommend that Halifax Regional Council direct staff to include funding in the amount of $600,000 for the additional work to the Cogswell District Redevelopment project for flood mitigation measures near the Karlson’s Wharf and Casino Nova Scotia sites as part of the 2020/21 capital planning process.

12.4.2 Councillor Appointments to Boards/Committees [PDF]
Motion:
That the Audit and Finance Standing Committee:
1. Nominate one (1) member to the Executive Standing Committee for a term to November 2020.
2. Nominate one (1) member to the Grants Committee for a term to November 2020.
3. Nominate one (1) member to the Investment Policy Advisory Committee for a term to November 2020.
4. Nominate one (1) member to the Special Events Advisory Committee for a term to November 2020.

12.4.3 Proposed 2019 Audit & Finance Standing Committee Meeting Schedule [PDF]
Motion:
That the Audit and Finance Standing Committee approve the proposed 2019 meeting schedule as outlined in Attachment 1 of the staff report dated October 31, 2018.

12.5 GRANTS COMMITTEE – NONE

12.6 COMMITTTEE MEMBERS – NONE

13. MOTIONS – NONE

14. IN CAMERA (IN PRIVATE)
The Standing Committee may rise and go into a private In Camera session, in accordance with Section 19 of the Halifax Regional Municipality Charter, for the purpose of dealing with the following:

14.1.1 PERSONNEL MATTER – Public Nominations to Grants Committee – Private and Confidential Report
Citizen appointments to boards and committees in keeping with the Public Appointment Policy adopted by Regional Council in August 2011, to be found at www.halifax.ca
Motion:
The Audit and Finance Standing Committee convene to in camera to discuss the matter.

14.1.2 PERSONNEL MATTER – Public Nominations to Audit and Finance Standing Committee – Private and Confidential Report
Citizen appointments to boards and committees in keeping with the Public Appointment Policy adopted by Regional Council in August 2011, to be found at www.halifax.ca
Motion:
The Audit and Finance Standing Committee convene to in camera to discuss the matter.

14.1.3 PERSONNEL MATTER – Public Nominations to Investment Policy Advisory Committee – Private and Confidential Report
Citizen appointments to boards and committees in keeping with the Public Appointment Policy adopted by Regional Council in August 2011, to be found at www.halifax.ca
Motion:
The Audit and Finance Standing Committee convene to in camera to discuss the matter.

14.1.4 PERSONNEL MATTER – Public Nominations to Special Events Advisory Committee – Private and Confidential Report
Citizen appointments to boards and committees in keeping with the Public Appointment Policy adopted by Regional Council in August 2011, to be found at www.halifax.ca
Motion:
The Audit and Finance Standing Committee convene to in camera to discuss the matter.

15. ADDED ITEMS

16. NOTICES OF MOTION 

17. PUBLIC PARTICIPATION

18. ELECTION OF CHAIR AND VICE CHAIR

19. DATE OF NEXT MEETING –  December 3, 2018 at 10 a.m., Halifax Hall, 2nd Floor City Hall, 1841 Argyle Street, Halifax (rescheduled from December 19, 2018)

20. ADJOURNMENT 

INFORMATION ITEMS

1. Information Report dated November 19, 2018 from the Legislative Assistant re: Presentation Requests - NONE [PDF]