October 24, 2022 Executive Standing Committee

Agenda

1.CALL TO ORDER AND LAND ACKNOWLEDGEMENT

2.APPROVAL OF MINUTES – August 22, 2022

3.APPROVAL OF THE ORDER OF BUSINESS AND APPROVAL OF ADDITIONS AND DELETIONS

4.BUSINESS ARISING OUT OF THE MINUTES

5.CALL FOR DECLARATION OF CONFLICT OF INTERESTS

6.MOTIONS OF RECONSIDERATION – NONE

7.MOTIONS OF RESCISSION – NONE

8.CONSIDERATION OF DEFERRED BUSINESS – NONE

9.NOTICES OF TABLED MATTERS – NONE

10.CORRESPONDENCE, PETITIONS & DELEGATIONS
10.1 Correspondence
10.2 Petitions
10.3 Presentations – None

11.INFORMATION ITEMS BROUGHT FORWARD – NONE

12.REPORTS
12.1 STAFF
12.1.1 Race and Gender Data and the Safety of Asian Women and Non-Binary People [PDF]

- Staff presentation [PDF]

Motion:
THAT the Executive Standing Committee forward the staff information report dated October 13, 2022 to Regional Council for information. 

12.1.2 2023 Halifax Regional Council Meeting Schedule [PDF]
Motion:
That Executive Standing Committee recommend that Halifax Regional Council approve the proposed 2023 Regional Council meeting schedule as outlined in Attachment 1 of the staff report dated August 31, 2022.

12.1.3 Councillor Expense Accounts Revisions [PDF]
Motion:
That the Executive Standing Committee recommend that Regional Council direct the Chief Administrative Officer to administer the proposed Councillor expense budget by:
1.Combining the funds for the current budgets for advertising and promotion, out of town travel, conferences, and councillor newsletters (in the combined amount of $248,000); and
2. Commencing in fiscal year 2023-24, allocating the combined funds equally among the Councillors.

12.1.4 Annual Workforce Report 2021-22 [PDF]
Motion:

That Executive Standing Committee recommend that Halifax Regional Council direct the Chief
Administrative Officer to:
1. Prepare a supplemental report that includes:
    a. The number of involuntary departures;
    b. The turnover and retention rates;
    c. Where turnover is defined as the number of hires in a period compared to the number of employees at the end of that period;
    d. The new-hire turnover rate;
    e. The number of both voluntary and involuntary departures;
    f. The number of training programs offered, and which are mandatory;
    g. The number of training sessions delivered, both mandatory and optional;
    h. The number of mandatory training sessions that are still required to be take;
    i. Where training classes are required as a matter of employment (for example with police,
       fire, and transit) the number of training classes and the number of new hires as a result;
    j. The vacancy rate at the time that the report is created;
    k. Average overtime per employee;
    l. Average absenteeism per employee, total number of absent hours, the dollar value of that,
       and the prorated budget amount;
    m. The number of safety incidents reported and the number of WCB claims filed;
    n. Succession metrics for mid level management positions and above, including the number
       of "Ready For" candidates and the number of "Ready in 2-4 year" candidates;
2. That this information is reported both across the organization and per business unit; and
3. That this information is included in future Annual Workforce Reports.

12.2 MEMBERS OF STANDING COMMITTEE - NONE

13. MOTIONS

14. IN CAMERA (IN PRIVATE)
14.1 PERSONNEL MATTER – Private and Confidential Report
Motion:
That the Executive Standing Committee:

1. Adopt the recommendations as outlined in the private and confidential staff report dated September 15, 2022; and
2. Direct that the staff report dated September 15, 2022 be maintained as private and confidential.

14.2 PERSONNEL MATTER – Private and Confidential Report
Motion:
That the Executive Standing Committee:

1. Adopt the recommendations as outlined in the private and confidential staff report dated September October 4, 2022; and
2. Direct that the staff report dated October 4, 2022 be maintained as private and confidential.

15. ADDED ITEMS

16. NOTICES OF MOTION

17. PUBLIC PARTICIPATION

18. DATE OF NEXT MEETING – November 28, 2022

19. ADJOURNMENT

INFORMATION ITEMS
1. Memorandum dated October 6, 2022 re: Requests for Presentation to the Executive Standing Committee [PDF]