How to plan a special event in the Halifax region
Planning an arts celebration, parade, children’s festival, sporting event, music festival, or a fun run?
The Halifax Regional Municipality’s Special Events Task Force (SETF) reviews and approves potential events. The Special Event Planning Guide [PDF] outlines the timelines, costs, procedures, and responsibilities of the event organizer and the municipality to ensure the delivery of safe, efficient, and accountable events.
What type of events need permission from the municipality?
The Special Events Task Force (SETF) must approve certain events in Halifax. Generally, you need to fill out a special event application form for:
- any special event being held on municipal land
- any event where municipal services will be provided to on municipal & non-municipal land
- any parades or street closures
You do not need to apply for a block party (please note Traffic/ Right of Way Services requires 21 days’ notice for consideration).
How long does it take to get permission?
Applications must be submitted, in writing, no less than 120 calendar days in advance of the start of the event.
Any applications received with less than 120 days to go until the proposed event are assessed on a case-by-case basis, as and if scheduling permits.
Applications received 30 days or less prior to the event date are unlikely to be accepted for review.
How much will the municipality charge me for my event?
That will depend on the size of the event and the services required. Event organizers will receive a detailed quote for municipal services (+/- 5%) and must approve the expenses in writing.
Quotes will be provided to organizers within 30 days following presentation and/or review at the Special Events Task Force.
Invoices for municipal services will be issued no later than ninety (90) calendar days after the final day of the event.
Street closures for special events
Municipal Traffic Services/Right of Way must approve all street closure requests.
Abutter approval is no longer required for street closures, however all successful street closure applicants must inform effected citizens of an approved closure no later than 21 days prior to the start of the event.
Special Event Task Force Application [PDF]
Special Event Planning Guide [PDF]
Special Events Administrative Order (Administrative Order Number 2014-010-ADM) [PDF]